Forum Discussion
Can we still use SharePoint designer with SharePoint Online in 2021?
Hi all,
Hope everyone is safe and sound.
I am a beginner SharePoint developer and have never used SharePoint designer before. Could someone please advice if it is possible to use SharePoint designer to configure item level permission settings for items SharePoint Online lists?
In particular, I am interest in trying to reproduce a solution described here: How toSet SharePoint Item Level Permissions based on Column or Field Values (portalfront.com). However, this tutorial was written a few years ago and just wanted to validate with someone if worth taking the time to try it out.
would sincerely appreciate an advice. Thank you!
- If you have SharePoint online, then you also have PowerAutomate. You can use a similar approach to the SharePoint Designer workflow, but instead of that legacy tool, create a new workflow in PowerAutomate that is triggered when an item is changed in the SharePoint list.
Laying out all the details is a bit much for one question. Suffice it to say that it is possible to build this in Power Automate, but in order to do so, you may want to extend your budding SharePoint online skills to include Power Automate. There are lots of free resources on the internet.
6 Replies
- Yo should avoid to use SharePoint Designer for several reasons:
(1) With modern sites, SP Designer is not a tool to be used to customize sites
(2) SP 2010 / 2013 Workflows are not supported anymore in SPO- IndianRichCopper Contributor
True but I can do so much more using designer. I don't use it for workflows anyhow. I mainly use it to design my pages and use my JavaScript the way I want it and not the backend of the box style. Microsoft always seems to find a way to break backend work. So, I push things into SitePages for use and it never breaks. I also use W3 CSS for a more functional look and feel. The classes I use are not Microsoft related and that gives me an edge to a clean quick design rather than fiddling with SPFx that is problematic and you need to be a rocket scientist to make it work. NodeJS errors on just about everything I have been told to do even with 1.20. The whole point of SPFx was no to low code design and it is neither. A modern page doesn't go back to 2003 Team Foundation server to make work. It improves on what is already in place. If Microsoft had made an update to SharePoint Designer and removed workflows from the design, I could go wild. They removed Creating forms because of PowerApps which is mediocre at best. You still have to do a bunch of code I never had to do with Designer because it was built in. I am still wondering why people thing SPFx is so good. It drives me nuts at every corner.
- IndianRichCopper Contributor
Actually SharePoint Designer is a better and easier tool to use to develop premium sites that can use W3 tools to display amazing dynamic content using lists that you develop in SharePoint that include document libraries. You can design responsive pages using W3 components unlike the modern interface that forces you to code so much more. Even though it's called low code it's actually double code. Since all of the code is SPFx collecting information easily has gone away. The complexity of the modern interface almost forces people to go back to school to relearn new and overly complicated methodology. By simply turning on SharePoint Designer you can have a much more intuitive site that can work like your business rather than being forced to do things another way.
As for workflows I would use Power Automate it is the best tool at the moment even though you have to do a little coding and know some nuances. There is plenty of helpful information on how to. The nice part is this is the only tool that I like about the modern stuff.
- mantas180Copper Contributornoted. Thank you!
Perhaps you would have any advice what SharePoint tools could be used to configure item level permission setting for items in the sharepoint list? If possible, I would like to set different permission levels for SharePoint list item based on a selected value in one of the columns..- If you have SharePoint online, then you also have PowerAutomate. You can use a similar approach to the SharePoint Designer workflow, but instead of that legacy tool, create a new workflow in PowerAutomate that is triggered when an item is changed in the SharePoint list.
Laying out all the details is a bit much for one question. Suffice it to say that it is possible to build this in Power Automate, but in order to do so, you may want to extend your budding SharePoint online skills to include Power Automate. There are lots of free resources on the internet.