Forum Discussion
Best Practices to Manage SharePoint Site size
Hello, I feels like SharePoint site size keep on growing even with the most relevant content. I have noticed a file which has grown up to 8 GB with all versions. The most recent version is a litt...
Managing document versions is often not take care of and this may result in a significant increase in storage consumed.
You have several options:
a. Do nothing and accept the quota consumed by the document versions.
b. Use PowerShell to report on documents with many versions and then run a separate script to delete the document versions. e.g. https://gallery.technet.microsoft.com/office/Delete-all-previous-file-fd1ba18a
c. Use 3rd party tools. e.g. there are browser-based tools (with trial licenses) that allow you to purge all document versions or only keep the last N document versions. e.g. SLIM Companion Explorer.
Paul
Thank you Paul for reply and providing the options.
a. Doing nothing and ignoring, I don't think it's a good option as eventually it's going eat up all the space in the tenant.
b. Running a Powershell Job won't be feasible, as running it for 2 TB site may take a long time complete, let alone running it on multiple sites. Also, with this, the site will always need an admin account to access the content.
c. I think the third party tools will also pose similar issues as powershell solution. However, I will still check them out.
Are there in general best practices that can be applied to site itself on creation to avoid running into some of these issues?
Thank you.
a. Doing nothing and ignoring, I don't think it's a good option as eventually it's going eat up all the space in the tenant.
b. Running a Powershell Job won't be feasible, as running it for 2 TB site may take a long time complete, let alone running it on multiple sites. Also, with this, the site will always need an admin account to access the content.
c. I think the third party tools will also pose similar issues as powershell solution. However, I will still check them out.
Are there in general best practices that can be applied to site itself on creation to avoid running into some of these issues?
Thank you.