Forum Discussion
Best Practices to Manage SharePoint Site size
Hello, I feels like SharePoint site size keep on growing even with the most relevant content. I have noticed a file which has grown up to 8 GB with all versions. The most recent version is a litt...
Managing document versions is often not take care of and this may result in a significant increase in storage consumed.
You have several options:
a. Do nothing and accept the quota consumed by the document versions.
b. Use PowerShell to report on documents with many versions and then run a separate script to delete the document versions. e.g. https://gallery.technet.microsoft.com/office/Delete-all-previous-file-fd1ba18a
c. Use 3rd party tools. e.g. there are browser-based tools (with trial licenses) that allow you to purge all document versions or only keep the last N document versions. e.g. SLIM Companion Explorer.
Paul
- Thank you Paul for reply and providing the options.
a. Doing nothing and ignoring, I don't think it's a good option as eventually it's going eat up all the space in the tenant.
b. Running a Powershell Job won't be feasible, as running it for 2 TB site may take a long time complete, let alone running it on multiple sites. Also, with this, the site will always need an admin account to access the content.
c. I think the third party tools will also pose similar issues as powershell solution. However, I will still check them out.
Are there in general best practices that can be applied to site itself on creation to avoid running into some of these issues?
Thank you.
