Forum Discussion
"Allow members to share the site and individual files and folders." make the site got messy
mr_w1nst0nThanks for your reply.. But what we need to do in this case? i want to start a new project and as a first setup i need to set 7 hub sites which consider as long running sites, for
- IT
- Finance
- Sales
- Marketing
- Managment
- HR
- Consultation
so should we allow members to share files or not?
Thanks
john john as I said it's not black or white, you have to see what fits better for the overall organization.
IF you foresee that the unique permissions may generate too much "headaches" for the IT department and it's not sustainable in the long run then, in my opinion, you have the following options:
1. Configure the 7 hub sites with a sensitivity label
Using a sensitivity label gives the possibility to share files, folders and site only to site owners.
(https://docs.microsoft.com/en-us/microsoft-365/compliance/sensitivity-labels-teams-groups-sites?view=o365-worldwide).
You still have the technical "drama" of unique permissions but only the site owner will be capable to share contents which gives you a more structured control on what's going on.
2. Disable the sharing via PowerShell in the 7 hub sites (DisableCompanyWideSharingLinks) and create a dedicated site collection where you allow corporate people to share files, folders.
(You will monitor later only this specific site to review the sharing)
3. You disable the sharing completely and you manage the permissions manually or via workflow to assign access to people on demand