Forum Discussion
Giovanni
Microsoft
Jul 04, 2024What do you think about RSVP in Outlook?
Hello Calendar Community,
RSVP (responding to meeting invitations) is an area with lots of opportunity for improvements in Outlook Calendar. I’m reaching out to gather your feedback on RSVP. ...
KimT555
Jul 09, 2024Copper Contributor
I love the new RSVP! My favourite things are: if the RSVP'er and the Host are on the same version, the tracking happens regardless of if a response is sent (this is HUGE for me :)), I also love being able to add a note so easily to the host, I never send a tentative or decline without a note and I LOVE that even declined meetings can still show in the calendar!
Giovanni
Microsoft
Jul 13, 2024HI KimT555
"never send a tentative or decline without a note"
Good to know and noted . We are currently exploring some changes to the design/flow of adding notes on Outlook on the Web and the New Outlook for Windows. The vast majority of the time, users do not need to add a note (e.g. when accepting the invite), but when they do it is very important. So it might be useful to make the note field a little less evident to not take up so much space all the time for everyone, but still keep it easily accessible at a click for those users that sometimes need to use it.
"tracking happens regardless of if a response is sent ... when RSVP'er and the Host are on the same version"
We also refer to these as "silent responses", when no visible response message/email renders on the organizer's Inbox. I know there is still a lot of improvement opportunities for silent responses. We are currently investigating them, with a special attention to scenarios involving cross-client (i.e. organizer and attendee in different Outlook apps), cross-tenant (i.e different companies) and cross-platform (i.e. different products).
"declined meetings can still show in the calendar"
We finally delivered this in Nov 2023, and it has been a great success. And we have more coming soon in this line of preserving/keeping things instead of deleting/removing. If you don't like your invite emails disappearing from your Inbox after you RSVP, we've got a new setting already in internal testing for you: "Do not delete invitation after responding".
Thank you for taking your time to share your feedback, KimT555. I will remember you for more feedback when time comes.