Meeting room resource in outlook - suspend use without deleting

Hi SH0lm3s,

you can try these methods to suspend a meeting room resource in Outlook without deleting it:

1. Hide the resource mailbox from the Global Address List (GAL). This will prevent users from seeing the resource mailbox when they search for meeting rooms in Outlook. To do this:

• Go to the Exchange admin center.
• Navigate to Resources
• Select the room mailbox you want to suspend.
• Under General, uncheck the box next to Show this from the Global Address List.
• Click Save.

2. Setting it to be "Out of Service" or "Unavailable."
Here's how you can do this:

Access the Resource Calendar:

• Log in to your Outlook account with administrative privileges.
• Navigate to the calendar that represents the meeting room resource you want to protect.
• Create a New Meeting:
  • In the resource calendar, create a new meeting at a time when you want to prevent bookings.
  • Set the Meeting subject (Name) as "Out of Service" or "Unavailable"

The default policy for a resource mailbox is to autodecline all the bookings when the resource mailbox is allready booked. In this cas nobody else could book a meeting in the time your meeting is booked.

Auto Accept and Decline when scheduling a Room Resource. - Microsoft Community Hub