Forum Discussion

Rob Bowman's avatar
Rob Bowman
Iron Contributor
Mar 13, 2018

Shared by me - No Sorting Options?

Really excited to see the much awaited Shared By Me in OneDrive for Business. We definitely see the benefits and will use this in our continued effort to educate users on why they should share a docu...
Metadata
office 365
OneDrive for Business
JaceeL1970's avatar
JaceeL1970
Copper Contributor
Mar 29, 2021
Thanks prioritised down means downgraded or demoted.
Annie02's avatar
Annie02
Copper Contributor
May 16, 2022

Now nearly 3 years on and still no update on Shared by me sorting options. 

As this is already available in the Shared with me view, is this not something which could be sorted now relatively quickly and easily?

Alternatively, could site administrators be empowered to update this themselves?

Replying to JaceeL1970's and AllanWith dated 29.03.2021

  • AllanWith's avatar
    AllanWith
    Iron Contributor
    Jul 31, 2023
    If you go to the front page of office.com and click "My Content" and then "Shared", you can now filter for "Created by me" (not "Shared by me"). This way you can see what you have shared and it is sortable. There are two columns that are relevant to sort by: "Name" and "Shared" (which is the time/date of sharing).

    So this is a third way of viewing files/folders that are shared with or by you. The other two still being available in OneDrive, where you still can't sort shared with me. I'd have to imagine that the OneDrive views will be updated at some point.
  • heatherBLM's avatar
    heatherBLM
    Copper Contributor
    May 23, 2022
    I am trying to help users find shared with me files and because they can't sort by metadata, filter by metadata etc...they are out of luck finding files!!!! They have hundreds of files and you can't sort and get them all in one page. There is no move or download a batch and when you click sort it flips you back to page one....Could at least sync with onedrive...then we could grab things...

Resources

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We definitely see the benefits and will use this in our continued effort to educate users on why they should share a docu...","body@stringLength":"454","rawBody":"

Really excited to see the much awaited Shared By Me in OneDrive for Business. We definitely see the benefits and will use this in our continued effort to educate users on why they should share a document rather then send out copies. One issue - it is not sortable? And the default sort order I have not quite figured out.

\n

 

\n

1. Will it be sortable?

\n

2. If not can we sort by something that makes sense like \"Latest Shared\"?

","kudosSumWeight":6,"postTime":"2018-03-13T05:48:27.570-07:00","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"tags":{"__typename":"TagConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDE","node":{"__typename":"Tag","id":"tag:Metadata","text":"Metadata","time":"2017-01-30T18:47:20.812-08:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDI","node":{"__typename":"Tag","id":"tag:office 365","text":"office 365","time":"2016-06-27T01:27:02.990-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}},{"__typename":"TagEdge","cursor":"MjUuMXwyLjF8b3wxMHxfTlZffDM","node":{"__typename":"Tag","id":"tag:OneDrive for Business","text":"OneDrive for Business","time":"2016-07-12T16:03:45.078-07:00","lastActivityTime":null,"messagesCount":null,"followersCount":null}}]},"timeToRead":1,"currentRevision":{"__ref":"Revision:revision:171048_1"},"latestVersion":null,"metrics":{"__typename":"MessageMetrics","views":11411},"visibilityScope":"PUBLIC","canonicalUrl":null,"seoTitle":null,"seoDescription":null,"isEscalated":null,"placeholder":false,"originalMessageForPlaceholder":null,"messagePolicies":{"__typename":"MessagePolicies","canModerateSpamMessage":{"__typename":"PolicyResult","failureReason":{"__typename":"FailureReason","message":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","key":"error.lithium.policies.feature.moderation_spam.action.moderate_entity.allowed.accessDenied","args":[]}}},"archivalData":null,"body":"

Really excited to see the much awaited Shared By Me in OneDrive for Business. We definitely see the benefits and will use this in our continued effort to educate users on why they should share a document rather then send out copies. One issue - it is not sortable? And the default sort order I have not quite figured out.

\n

 

\n

1. Will it be sortable?

\n

2. If not can we sort by something that makes sense like \"Latest Shared\"?

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Now nearly 3 years on and still no update on Shared by me sorting options. 

As this is already available in the Shared with me view, is this not something which could be sorted now relatively quickly and easily?

Alternatively, could site administrators be empowered to update this themselves?

Replying to JaceeL1970's and AllanWith dated 29.03.2021

","body@stringLength":"788","rawBody":"

Now nearly 3 years on and still no update on Shared by me sorting options. 

As this is already available in the Shared with me view, is this not something which could be sorted now relatively quickly and easily?

Alternatively, could site administrators be empowered to update this themselves?

Replying to 's and  dated 29.03.2021

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Shared by me - No Sorting Options?","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:2237625"},"body":"Does anyone know where this discussion got to? It appears that in the midst of Covid-19 its been forgotten. Does Caroline Feldman have anything for us, as this have been a non evolving situation for some years?
As a small business, keeping track of shares is a fundamental need and there to be able to sort what has been shared into an order is a major component of that process. Sadly file name or location by themselves aren't hugely beneficial because each client would have their facsimile file structure and facsimile file name for the same core correspondence. To create a root preference to sort by would be an enhancement when and if we finally get the ability to sort.","body@stringLength":"682","rawBody":"Does anyone know where this discussion got to? It appears that in the midst of Covid-19 its been forgotten. Does Caroline Feldman have anything for us, as this have been a non evolving situation for some years?
As a small business, keeping track of shares is a fundamental need and there to be able to sort what has been shared into an order is a major component of that process. Sadly file name or location by themselves aren't hugely beneficial because each client would have their facsimile file structure and facsimile file name for the same core correspondence. To create a root preference to sort by would be an enhancement when and if we finally get the ability to sort.","author":{"__ref":"User:user:1009531"},"isEscalated":null,"postTime":"2021-03-26T05:51:59.516-07:00","parent":{"__ref":"ForumTopicMessage:message:171048"}},"ForumReplyMessage:message:2242387":{"__typename":"ForumReplyMessage","id":"message:2242387","revisionNum":1,"uid":2242387,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:OneDriveforBusiness"},"conversation":{"__ref":"Conversation:conversation:171048"},"subject":"Re: Shared by me - No Sorting Options?","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:2242387"},"body":"You're probably right in that this has gotten prioritized down. It may seem strange, as it's right there under \"Share with me\", but they probably wanted to focus on making Teams more competitive under the COVID-19 pandemic, which makes sense.

It's too bad that we just need maybe a year of focus on making quality-of-life changes to SharePoint/Teams file handling in order to make it truly competitive with file explorer for file management and sharing, but we keep missing out, since the focus seems to be more on things like Viva, Mesh, Power Platform, etc. I get why they go that way, I'm just lamenting that we end up having to spend time helping our users with things that we shouldn't have to.","body@stringLength":"710","rawBody":"You're probably right in that this has gotten prioritized down. It may seem strange, as it's right there under \"Share with me\", but they probably wanted to focus on making Teams more competitive under the COVID-19 pandemic, which makes sense.

It's too bad that we just need maybe a year of focus on making quality-of-life changes to SharePoint/Teams file handling in order to make it truly competitive with file explorer for file management and sharing, but we keep missing out, since the focus seems to be more on things like Viva, Mesh, Power Platform, etc. I get why they go that way, I'm just lamenting that we end up having to spend time helping our users with things that we shouldn't have to.","author":{"__ref":"User:user:1897"},"isEscalated":null,"postTime":"2021-03-29T05:18:17.073-07:00","parent":{"__ref":"ForumReplyMessage:message:2237625"}},"ForumReplyMessage:message:2242441":{"__typename":"ForumReplyMessage","id":"message:2242441","revisionNum":1,"uid":2242441,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:OneDriveforBusiness"},"conversation":{"__ref":"Conversation:conversation:171048"},"subject":"Re: Shared by me - No Sorting Options?","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:2242441"},"body":"Thanks prioritised down means downgraded or demoted.","body@stringLength":"52","rawBody":"Thanks prioritised down means downgraded or 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This way you can see what you have shared and it is sortable. There are two columns that are relevant to sort by: \"Name\" and \"Shared\" (which is the time/date of sharing).

So this is a third way of viewing files/folders that are shared with or by you. The other two still being available in OneDrive, where you still can't sort shared with me. I'd have to imagine that the OneDrive views will be updated at some point.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2023-07-31T07:51:21.595-07:00","lastPublishTime":"2023-07-31T07:51:21.595-07:00","metrics":{"__typename":"MessageMetrics","views":668},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:OneDriveforBusiness/category:products-services/category:communities/community:gxcuf89792board:OneDriveforBusiness/message:171048/message:3887824","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:1092457":{"__typename":"User","id":"user:1092457","uid":1092457,"login":"heatherBLM","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2021-06-30T13:13:18.888-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-12.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1092457"},"ModerationData:moderation_data:3417541":{"__typename":"ModerationData","id":"moderation_data:3417541","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:3417541":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1092457"},"id":"message:3417541","revisionNum":1,"uid":3417541,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:OneDriveforBusiness"},"parent":{"__ref":"ForumReplyMessage:message:3378646"},"conversation":{"__ref":"Conversation:conversation:171048"},"subject":"Re: Shared by me - No Sorting Options?","moderationData":{"__ref":"ModerationData:moderation_data:3417541"},"body":"I am trying to help users find shared with me files and because they can't sort by metadata, filter by metadata etc...they are out of luck finding files!!!! They have hundreds of files and you can't sort and get them all in one page. There is no move or download a batch and when you click sort it flips you back to page one....Could at least sync with onedrive...then we could grab things...","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-05-23T14:24:22.448-07:00","lastPublishTime":"2022-05-23T14:24:22.448-07:00","metrics":{"__typename":"MessageMetrics","views":1446},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:OneDriveforBusiness/category:products-services/category:communities/community:gxcuf89792board:OneDriveforBusiness/message:171048/message:3417541","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"CachedAsset:text:en_US-shared/client/components/users/UserAvatar-1743095130000":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/users/UserAvatar-1743095130000","value":{"altText":"{login}'s avatar","altTextGeneric":"User's avatar"},"localOverride":false},"CachedAsset:text:en_US-shared/client/components/ranks/UserRankLabel-1743095130000":{"__typename":"CachedAsset","id":"text:en_US-shared/client/components/ranks/UserRankLabel-1743095130000","value":{"altTitle":"Icon for {rankName} rank"},"localOverride":false},"CachedAsset:text:en_US-components/tags/TagView/TagViewChip-1743095130000":{"__typename":"CachedAsset","id":"text:en_US-components/tags/TagView/TagViewChip-1743095130000","value":{"tagLabelName":"Tag name {tagName}"},"localOverride":false}}}},"page":"/forums/ForumMessagePage/ForumMessagePage","query":{"boardId":"onedriveforbusiness","messageSubject":"shared-by-me---no-sorting-options","messageId":"171048","replyId":"3378646"},"buildId":"HEhyUrv5OXNBIbfCLaOrw","runtimeConfig":{"buildInformationVisible":false,"logLevelApp":"info","logLevelMetrics":"info","openTelemetryClientEnabled":false,"openTelemetryConfigName":"o365","openTelemetryServiceVersion":"25.1.0","openTelemetryUniverse":"prod","openTelemetryCollector":"http://localhost:4318","openTelemetryRouteChangeAllowedTime":"5000","apolloDevToolsEnabled":false,"inboxMuteWipFeatureEnabled":false},"isFallback":false,"isExperimentalCompile":false,"dynamicIds":["./components/seo/QAPageSchema/QAPageSchema.tsx","./components/community/Navbar/NavbarWidget.tsx","./components/community/Breadcrumb/BreadcrumbWidget.tsx","./components/customComponent/CustomComponent/CustomComponent.tsx","./components/messages/TopicWithThreadedReplyListWidget/TopicWithThreadedReplyListWidget.tsx","./components/external/components/ExternalComponent.tsx","./components/messages/MessageView/MessageViewStandard/MessageViewStandard.tsx","../shared/client/components/common/List/UnstyledList/UnstyledList.tsx","./components/messages/MessageView/MessageView.tsx","../shared/client/components/common/List/UnwrappedList/UnwrappedList.tsx","./components/tags/TagView/TagView.tsx","./components/tags/TagView/TagViewChip/TagViewChip.tsx"],"appGip":true,"scriptLoader":[{"id":"analytics","src":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/pagescripts/1730819800000/analytics.js?page.id=ForumReplyPage&entity.id=board%3Aonedriveforbusiness&entity.id=message%3A3378646","strategy":"afterInteractive"}]}