Forum Discussion
One Drive Sharing Files
We are new to sharing files on One Drive. We want to be able to:
- Share files and the person(s) we share it with will need to enter their email address and a code and/or password to open
- We also want to able to remove a specific person(s) name from the file sharing list so they no longer have access to the file we sent
So far, we have tested sharing files between people in our organization and outside organization and result are spotty at best. For instance, if we try sharing a file to a gmail account, the file will either not go through or if it does, will open immediately without the entry of a code or password to open. We have had other "wacky" things happen too. Can someone please explain the process of sharing from start to finish, in detail, of how we can meet our requirements above consistently? Thank you!
17 Replies
- You must use specific people option. This will always require some form of authentication to access a file and you can select a file and manage access on the file and remove individuals specified.
Now the tricky part is when using this method the sign in process will be different depending on the account used.
People that you have never used or have a b2b account in your tenant will receive an email with a code.
Gmail folks may only have to have their gmail account logged on to access as 365 can auth against them now.
Folks with b2b may not be promoted since they might be logged into their own tenant which will count as auth.
Internal folks will already most likely be signed in via SSO so they won’t get prompted.
There is a password option where you can set passwords on files but it only works on anyone links and you won’t be able to control individual access so that only works for one of your two requirements.
Hope this helps.Chris,
Thank you for your response, it was very helpful. Do you know of any Office 365 file sharing programs that would support both of our criteria:
- No matter who/what email address we would send it to (except for those already authorized in our group) - the file would require some kind of password/code to open (even if they already happen to be signed into Office 365/One Drive); AND
- We could individually remove someone from access to a particular file - but not wipe out everyone who has access to that file.
Thanks again!
- StephenRice
Microsoft
Hi l_glase,
Sharing via "specific people" links should satisfy both of your requirements below. Users will be asked to either sign-in with their account or prove they own the e-mail address that was shared to via a one time passcode.
These users will show up under specific people links in the "Manage Access" pane in OneDrive & SharePoint and you can remove them all at once (by removing the link) or individually. Hope that helps!
Stephen Rice
OneDrive Program Manager II
