Forum Discussion
Teams recordings and transcript
Hey everyone,
I’m trying to set up Teams recordings and transcripts for certain Client Advisor meetings so that
-Only advisors can access them
-Deleted automatically after 24 hours
-Other meetings by the same advisors remain unaffected
Teams meeting policies aren’t ideal because they apply to all meetings for a user. Retention labels in Purview are tricky to apply per meeting.
Has anyone:
-Done per-meeting 24h retention for Teams recordings?
-Found ways to automatically detect specific meetings?
-Automated retention + access restriction using Power Automate or other tools?
Looking for practical advice or examples ideally something fully automated, without relying on manual deletion.
1 Reply
Unfortunately, there isn’t a built-in way to apply a 24-hour retention period only to specific recordings while leaving others untouched. However, a few people have managed this with automation. One common approach is using Power Automate or Graph API to detect when a recording is saved to OneDrive or SharePoint (based on meeting title, participants, or folder), then apply a custom retention policy or automatically delete the file after 24 hours. You can also set folder-level permissions so only the advisor group has access. It takes a bit of setup, but once configured, it runs on its own and doesn’t affect other meetings.
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