Forum Discussion
Same link for different meetings
I stumbled upon this and didn't find the answer I was looking for, but after tinkering a bit with Outlook/Teams, I've found an answer to my original question, which was how to use the same Teams meeting link for multiple meetings.
Use Case
I run a team of 10 people and we have several recurring meetings. We'd like to use the same meeting link for each meeting, even though each meeting has a different recurrence rate and purpose.
Using a recurring meeting won't work in my scenario because I have one meeting that occurs every Monday and Friday, one that occurs every 2 Wednesdays, and so on.
Solution
- Create a new event in Outlook
- Add a title that you will use as a generic title across all events
- Don't invite anyone (this event will be a dummy event)
- Enable Teams Meeting
- Save the event
- Create another event in Outlook
- DO NOT enable Teams meeting
- Don't invite anyone yet (to avoid sending mass calendar updates as you make changes)
- Add any details you need to the meeting (recurrence, description, etc.)
- Save the meeting
- Go to the calendar event that has the meeting you want to use
- Copy everything in the description from the first divider line to the last divider line (all the Teams info)
- Example:
- Example:
- Save the meeting
- To verify that it worked:
- Go back to your inbox in Outlook
- Go back to the calendar in Outlook
- Click on the new event
- There should be a "Join Teams Meeting" button
- Click the button
- When the join meeting window opens in Teams, the title should match the meeting that you copied
- Edit the series and invite everyone
- Repeat steps 6-16 as needed to create more events
Version Info
Outlook: Microsoft Outlook for Mac - Version 16.58 (2201501)
Teams: Microsoft Teams - Version 1.5.00.4683
- thank you for writing up these details, this worked well for me.
Hi mrinker,
You have missed a step, like in step 12.5, where do I paste it? I couldn't follow it very well. I was really frustrated that day. It took me a long time to find your steps. I had to do it a little differently, which frustrated me even more.
Thank you very much I finally figured it out with your help.
Here is what I had to do. The underline parts shows the difference
Solution:
Creating the first meeting: (Skip to “Creating connected/follow-up meetings” if you are creating a follow-up meeting)
- Create a new event in Outlook
- Add a title that you will use as a generic title across all events
- Don't invite anyone (this event will be a dummy event)
- Enable Teams Meeting
- Save the event
Creating connected/follow-up meetings: Create another event in Outlook
- DO NOT enable Teams meeting!!!!
- Add an invite to yourself (to avoid sending mass calendar updates as you make changes)
- I found I had to invite myself to get "Join Teams Meeting" to appear in step 16-4
- Add any details you need to the meeting (recurrence, description, etc.) (you don’t have to give it the original name)
- Save the meeting.
- Go to the calendar event that has the meeting you want to use/repeat
- Copy everything in the description from the first divider line to the last divider line (all the Teams info)
- Example
- Example
Paste the information at the bottom of your new meeting.
- Send the meeting to yourself
- When it asks if “You want to send the meeting with no location” click “send anyway”
- To verify that it worked:
- Go back to your inbox in Outlook
- Go back to the calendar in Outlook
- Right-click on the new event
- There should be a "Join Teams Meeting" button
- Click the button
- When the join meeting window opens in Teams, the title should match the original meeting that you copied instead of the new name you gave it.
- For further proof click “Join now”. Open chat and you should be able to see the history of the last meeting(s).
- Edit the series and invite everyone
Dear all,
What about the recording of such a meeting?
If recycle a Teams link (through copy/paste as described above) does the recording of the new meeting overwrites the previous one or do I get to keep the recording of all the meetings?
Thanks,
Marnix
Mallicalk Hi there and thank you for the detailed steps - So I went through this and the "join meeting" link was unavailable on the new meeting. I attempted to add myself and then it created a NEW link - I checked this by testing the chat and then going to the new meeting chat and seeing it was a different link [I also attempted to copy and paste over the old information and it still linked me to the missing meeting link which was peculiar]. As it stands it appears I can simply copy and paste the one meeting info into the other but cannot enable the "join meeting" link without it creating a different link. Unsure if you experienced this too.
- Confirmed that this works. (Thanks!)
