Forum Discussion
External Guests being invited to channel meetings
- Aug 29, 2022
ongrieh , stevecousins I have been chasing this problem as well. What I have figured out is that behind the scenes of the Team is a MS365 group and all Guest Users are automatically designated as 'Subscribers' of the group, regardless of team setting on "AlwaysSubscribeMembersToCalendarEvents" and "AutoSubscribeNewMembers". I presume this is because they can't directly interact with the Team/Group and self-subscribe or join channel meetings ad-hoc. However, this is not ideal because guests then get invited to _every_ channel meeting without explicitly inviting them.
The only way I can find to remove guests as subscribers is via PowerShell. You can view group/team Subscribers with Get-UnifiedGroupLinks -Identity [team name] -LinkType Subscribers. You should see the Guest accounts listed as 'MailUser' recipient types with #EXT# on the name. You can remove these with Remove-UnifiedGroupLinks -Identity [team name] -LinkType Subscribers -Links [Name]. Allow a few moments for the subscriber list to update.
This does not remove guests from their Member role, but now they won't be email-invited to every channel meeting. I haven't confirmed it yet, but it is possible that Guest Accounts get re-subscribed from some unknown trigger. That plus additional guests getting auto-subscribed necessitates creating a script to routinely unsubscribe guests.
Microsoft should fix Teams to honor "AlwaysSubscribeMembersToCalendarEvents" and "AutoSubscribeNewMembers" on Guest accounts.
Very same issue here. Thanks for posting the workaround. Have you confirmed if the guests get re-subscribed?
I'm also weighing up what is the biggest headache, having to tell the guests not to join the meetings or removing notifications from them altogether, meaning they will potentially miss conversations they are tagged in. Would be interested to hear your experience with this?
iamatechpm - The guest account has not been re-subscribed, which is good news. I think I wasn't tracking some testing very well and was fooled into thinking it might have happened.
I think removing the subscription is the best action. Telling someone to ignore may end up with missed meetings they were intentionally invited to and still joining meeting they don't need to. These have both happened to me with my guest account.
I did test that channel mentions and @ mentions will still show on the guest account in teams.