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DebraFox19610511's avatar
DebraFox19610511
Copper Contributor
Aug 07, 2024

Organizer joining a Team and then starting a meeting

I recently tried to go into a meeting using the Join the Meeting link. But I also tried to use the Meeting ID and Passcode. I am the organizer along with one other person. We have many participants that bypass the lobby. Once in, the START MEETING button appears at the top right.

What happened is BEFORE the organizer (me) went in, one of the participants clicked START MEETING. I was not then able to even get in with the Join the Meeting link nor by entering the meeting ID and the passcode. I got a screen that said I had to register but then when I tried to register, the REGISTER button was greyed out. At the end, I (as the trainer/organizer) was not able to get in to deliver my training.

My colleague and I tested this with different meeting links and it seemed the consistent problem was if a participant clicked START MEETING prior to the organizer getting into the meeting.

 

Is there a way to NOT allow participants to actually click START MEETING?

How-to
microsoft teams
Settings

1 Reply

  • JeffreySchmitt's avatar
    JeffreySchmitt
    MCT
    Aug 08, 2024

    Hello DebraFox19610511,

     

    I hope this message finds you well. My name is Jeff and I am a member of this community. 

    I reviewed your situation and it sounds like it can be quite frustrating to not be able to deliver your training content. I am sorry to hear that you are experiencing such a headache. I will do my best to help you. 

     

    You can schedule a regular meeting, Teams Live Event (which are being replaced by Town Hall from what I last knew), and webinars. By the sounds of it, participants are doing one of two things (this is just my best guess without seeing it):

     

    1) A Live Event (This is being replaced with Town Hall feature) was created and the wrong link was shared with participants. Check to ensure there isn't a Producer/Presenter link that is separate from the attendee link. Invite attendees to a live event in Microsoft Teams - Microsoft Support

    2) Participants are starting regular meetings which could be prevented by adjusting the meeting options for the meeting. Meeting options in Microsoft Teams - Microsoft Support

     

    Here are some additional resources that may or may not help our your situation:

    - Schedule a meeting in Microsoft Teams - Microsoft Support

    - Get started with Microsoft Teams webinars - Microsoft Support

     

    I hope this helps.

     

    If this does not, please let us know the exact steps you are taking to create the meeting.

    For example:

    1) When using the new Microsoft Teams desktop client, I select the Calendar app.

    2) I select 'Schedule a Meeting' button.

    3) I create my meeting. 

    4) Etc. Etc. Etc.

     

    This information may help us understand your situation. 

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