Forum Discussion

Copper Contributor

Aug 05, 2020

Solved

Microsoft Teams - New Members do not get already Scheduled Events in their Calendar in Teams App

Hi, Edited the message Scenario: When new members added to a Team, they are not getting the events added to their calendar. 1. Created a Team with existing members (when creating the Team...

meetings

microsoft teams

HenryPhillipsNimbitech
Aug 07, 2020
Hi ssms_team ,

I read through your post and thought, that makes sense and would have expected it to kind of work the way you wanted it to by default and also utilising your workaround.

So I did find this on User Voice and have given it a vote myself but it hasn't gotten many I am afraid: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/41041807-how-to-schedule-a-meeting-from-teams-and-automatic

And in my little bit of testing I think you have been lucky, albeit logical to think that it would work consistently using the method you have.

As I noted that really to specify a non users address I could not do this within the Teams client but had to do it from with Outlook. Which is OK but a big indicator that anything you can work around an issue outside of Teams, may not play ball when it comes down to it.

Thanks

Henry

HenryPhillipsNimbitech

Bronze Contributor

Aug 07, 2020

Hi ssms_team ,

I read through your post and thought, that makes sense and would have expected it to kind of work the way you wanted it to by default and also utilising your workaround.

So I did find this on User Voice and have given it a vote myself but it hasn't gotten many I am afraid: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/41041807-how-to-schedule-a-meeting-from-teams-and-automatic

And in my little bit of testing I think you have been lucky, albeit logical to think that it would work consistently using the method you have.

As I noted that really to specify a non users address I could not do this within the Teams client but had to do it from with Outlook. Which is OK but a big indicator that anything you can work around an issue outside of Teams, may not play ball when it comes down to it.

Thanks

Henry

ssms_team
Copper Contributor
Aug 09, 2020
HenryPhillipsNimbitech Thanks Henry. I added my vote to the User Voice. Either i ran out of luck or request throttling per user on the server side limited the updates.

Just in case it helps, based on a response to my question in this forum.

When we create a Team, there are two roles, Owners & Members. The logged in user to be able to use the Team group email address from within the Teams Calendar should be Member of the team too. Just being a owner of the team does not suffice. This worked like a charm for 5-6 teams.

Calendar not updating for new members could be solved by adding a feature. New members should get a notification which should help them get/synchronize events which were scheduled (recurring) for the teams they have joined. This way it will be on-demand by the users and a complex background process will not be needed.

Thanks,
SSMS