Forum Discussion
ilkio
Jul 19, 2024Copper Contributor
Limiting Team invitations to specific members
Dear Microsoft,
Within our organization, the ability to limit teams invites is a must for meetings. When we create a meeting, without doing so, optional members are added to the teams meeting. You can imagine that when a team meeting is created and 200 people are a member of a team but only 5 are invited, that a meeting can quickly become unproductive.
We've also noted that using private channels does not allow you to create meetings. And, in fact, using a private channel would be ideal when you don't want 200+ personnel invited to a meeting that don't belong.
Can we suggest two feature updates?
1. Prevent Teams from broadcasting to the whole team. Only invite the required personnel. Optional members should be just that, only receive the invite if you were included on the Optional field. Users would be able to see if they're optional or not.
2. Allow Teams to utilize private channels for more meeting control or to allow for meetings which require extreme privacy (i.e., investigations, meetings about personal health discussions, etc.).
Thank you,
TC
- Channel meetings are open to any member of the channel/team, by design. But you do not have to create such a meeting, use the Calendar app (or Outlook) to create a "regular" meeting and invite only the required attendees. Optionally, you can prevent forwarding by toggling the corresponding setting under Response Options.
In any case, the best place to put suggestions like the above is over at the Feedback portal: https://feedbackportal.microsoft.com/feedback/forum/ad198462-1c1c-ec11-b6e7-0022481f8472- TomNowakAtkinsCopper Contributor
VasilMichev creating a "regular" meeting eliminates all the Teams channel functionality though. For instance, we won't be able to use the channel calendar to schedule smaller meetings that don't involve the whole team - that means that the meeting recording, the chat log, and other important info is not captured in our Team channel. The meeting also won't be visible to team members who weren't invited, which is not good - we want our entire team to see what meetings are going on without necessarily being invited to them.
All we want is the ability to schedule a meeting in the Teams channel calendar without inviting the entire team. This is clearly a bug and not a feature request - if it wasn't a bug, why do the channel calendars even have the ability to specify attendees? This field is useless as everyone in the Team receives the meeting invite regardless.