Forum Discussion
Issues with Meeting Notes when Externals in Group
M365 Group, Teams-enabled, one member is a Guest User. The team is in my org, not hers. If I create a meeting invitation from within Teams, she (the Guest User) is not recognized and not allowed as a task assignee; she does not have access to the agenda or notes, which appear to Loop components; and does not have access to the meeting notes during a Teams meeting. Why? What permissions are interfering? If she's a member of the Group, she has edit permissions in SharePoint.
When a Guest user is part of a Teams-enabled M365 Group, they often face issues with Meeting Notes and Loop components because some permissions don’t fully extend to guests—even if they have SharePoint edit rights. Meeting Notes in Teams rely on OneNote or Loop components stored in the organizer’s tenant, and guests can’t always access or be assigned tasks there due to limited cross-tenant permissions. This is why the guest can’t see or edit meeting notes or be assigned tasks during the meeting. Unfortunately, this is a current limitation with how Teams and Loop handle guest access, not just SharePoint permissions.
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When a Guest user is part of a Teams-enabled M365 Group, they often face issues with Meeting Notes and Loop components because some permissions don’t fully extend to guests—even if they have SharePoint edit rights. Meeting Notes in Teams rely on OneNote or Loop components stored in the organizer’s tenant, and guests can’t always access or be assigned tasks there due to limited cross-tenant permissions. This is why the guest can’t see or edit meeting notes or be assigned tasks during the meeting. Unfortunately, this is a current limitation with how Teams and Loop handle guest access, not just SharePoint permissions.