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How to Assign the Co-Organizer Role to Microsoft Teams Meetings
Microsoft Teams is introducing a new co-organizer role for meetings. The role allows people to share the workload involved in managing complex meetings, like webinars. The role is optional and likely to be used in a small minority of Teams meetings. Even so, it’s a useful feature to have available when you’re planning a large and complex meeting.
https://office365itpros.com/2021/11/22/assign-co-organizer-role-microsoft-teams-meetings/
Rae_Jay Hello, these are the details of the co-org role.
Co-organizers can do the following:
- Access and change meeting options
- Bypass the lobby
- Admit people from the lobby during a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for all
- Create & manage breakout rooms
To make co-organizers breakout room managers, you must first assign them the breakout room manager role.
Co-organizers cannot do the following:
Create & manage breakout rooms(updated, see above)- View & download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organizer role
Hello, I was investigating a co-organizer role option for MS Teams meetings and came across this article.
However, it's disappointing that co-organizers don't have the ability to change the calendar date/time. Is this a feature that could be implemented in the future?
Thanks,
Laura
We've been able to have people other than the organizer edit the meeting itself (canceling, changing dates/times, etc.) by accessing the GROUP calendar via Outlook and editing the meeting from the GROUP that is linked to the TEAM. You have to be an owner in the Team to do this but it's a great way to cover people who are sick or change job roles. it's not a perfect solution but the workaround has helped us quite a bit.
Hi. It seems I can't add a co-organiser after the webinar has been set up. Can this be changed? Or is there another way to assign someone as moderator for the Q&A? TonyRedmond
TonyRedmond Agreeing with all of the previous replies. Our key issue is the inability to change the owner or organizer of meetings. We like to setup indefinite Teams meetings for long term projects so everyone knows the meeting link and can jump on any time. The problem is when the originator leaves it forces us to recreate all of these meetings and send out new invitations and meeting links. This also means the previous chatter history and attachments is lost. We desperately need the ability to maintain continuity by keeping the meetings as-is and changing the owner to a new person. Or, if a Co-organizer had 100% of the functionality of the owner/organizer that would probably work.
- Requests for additional functionality or modifications to existing functionality are best posted to the Teams feedback portal https://feedbackportal.microsoft.com/feedback/forum/ad198462-1c1c-ec11-b6e7-0022481f8472. I don't work for Microsoft. All I do is try to make sense of what Microsoft delivers through articles posted to https://office365itpros.com. I can't change anything!
Currently it is only possible to add a co-moderator after the appointment has bee created.
Is there no possibility to create the co-moderator directly in the outlook calendar (or teams calendar) during the appointment creation?
That would be a great new feature...
thanks
nicole
- I am late here but should co-organizers be able to add a poll to a meeting? If a presenter can shouldn't a co-organizer?
The GA for this option was moved from March '22 to May '22. As May is almost over, does anyone know when this will become available for everyone? It's a much needed option!
AshleyVanDM An updated rollout timeline was announced in a post (MC292796) in the Microsoft 365 Admin Center's Message Center, yesterday, May 26th. The date hasn't been updated in the Microsoft Roadmap item (81391) yet, which isn't surprising since Microsoft is horrible about keeping information consistent and up to date in the Roadmap.
From the Message Center post:"When this will happen: We expect this feature to begin rolling out in late May (previously mid-May) and expect the rollout to be complete by mid-June (previously late May)."
- Yesterday, the Microsoft Roadmap showed a status change for this item from "In Development" to "Rolling Out." I'm now seeing the option in Public Preview in my tenant.
- How come the options "choose my co-organizer" doesnt exist in my teams? is it only applicable for specific region?
rcdp_ The feature has not yet launched in General Availability. It's listed on the Microsoft Roadmap (Feature ID 81391) as "In development." That's why you don't see it yet.
- no, that because
"We expect this feature to begin rolling out in mid-May (previously mid-March) and expect the rollout to be complete by late May (previously late March)"
- That option is not available for me. How I can activate it?
- As per the text of the blog post, the roll-out to all tenants should complete at the end of March.
TonyRedmond, are you aware of any option for a delegate to control meeting options for someone they're scheduling meetings for? I was hoping co-organizer would do it, but it leaves the delegate in a catch-22 where they can schedule the meeting, but can't access meeting options to add themselves as a co-organizer.
Specifically, I'm thinking in the situation where an administrative assistant is a delegate for a manager. The AA can schedule meetings on behalf of the manager, but the manager is the organizer of the meeting as far as M365 is concerned. So for the AA to be able to manage the meeting options as a co-organizer, the manager would have to go into meeting options and set the AA as a co-organizer.
Or am I missing something? Exchange isn't my strong suit so there very well could be a good solution out there. I'm just surprised I couldn't find anything online given I'd think this would be a common setup, especially in large organizations.
- Has this feature been released yet? I do not see it in my meeting options.
I cannot for the life of me understand how you assign co-owners to Teams, but then not to meetings setup within them. Do people at Microsoft not get sick or go on annual leave? Currently ( I imagine like many), when I am on leave, I have to still manage a meeting, send out the attendance report and transcript to colleagues afterwards. This is an ill thought out process that doesn't allow for business continuity planning.
