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Email notification to Team members when meeting is scheduled
hi, When I schedule a meeting in Teams only Team owners receive an email notification. Is there a way for all Team members to receive an email notification? Frank
Hi FrankGriffin
This is the expected behavior for Microsoft Teams Channel Meeting. Members would not receive the Email Notification but they should get a Feed that there is a Meeting Schedule in the Teams Channel.
With Regards,
Satish U
I have the exact opposite behavior, despite the O365 group setting for notifications to all members being OFF. The channel calendar meetings are emailing the entire team (edit/update to my comment- it's emailing the GUESTS) when we've only invited two members to the meeting, and we don't want others to be notified for this.
- bert The only "solution" I found, which isn't an acceptable solution, is to tell the guests to go into outlook.com and unsubscribe from the team's outlook group notifications. We have hundreds of project teams, thousands of guests... we're not going to engage in a campaign to tell/educate guests on how to do that.
- Hi Phil, this article https://docs.microsoft.com/en-us/archive/blogs/skypehybridguy/why-do-i-receive-invites-to-channel-meetings-in-microsoft-teams-mystery-solved
explains that it's also possible via the Manage Group email setting in Outlook.
Check the radiobox "Don't receive any group messages" and then the email with meeting-invites won't be sent either. Not ideal actually, because some messages are still useful to appear in the individual mailbox.
- bert No I did not. But I must clarify... the issue was described to me and I relayed it, but upon investigating further I found that it was all GUESTS that get a meeting email notification. Members not invited do not get an email (ok good) but guests always do (very bad). The teams are used for large projects, having invited subcontractors and clients as guests, and we're bound by compliance rules from creating more than one team per project so we can't create a team just for the project managers to have their separate meetings apart from all project contributors. The PMs would like to be able to schedule a meeting for two or three people in the team and not have the client get emailed about it.
