Forum Discussion
Customising the welcome email sent when a new member is added to a team
When we add new members to an MS Team, they get an automated email message welcoming them to the team. It includes content which is not appropriate for our organisation. In particular, it has a direc...
Hello, I hear what you're saying and you're not the only one asking for it. As you noticed during your research this cannot be customized so the option you have is to simply disable the welcome message when a user is being added to the underlying group (using PowerShell).
To disable the setting -UnifiedGroupWelcomeMessageEnabled:$false.
https://docs.microsoft.com/en-us/powershell/module/exchange/set-unifiedgroup?view=exchange-ps
To disable the setting -UnifiedGroupWelcomeMessageEnabled:$false.
https://docs.microsoft.com/en-us/powershell/module/exchange/set-unifiedgroup?view=exchange-ps
To describe the welcome email as horrible would be a compliment, it is far worse than horrible.
And to compound the issue, via powershell you need to disable it per team, you can't disable it globally.
So if we move to creating teams via PS and disabling the message, you would think you could then use a Power Automate or a logic app to send a more suitable and branded welcome email, but no, it isn't that easy because the "When a new member is added" flow is also designed for targeting a specific team.
User Voice is gone....how do we get the message through to MS that we want better options around the new member welcome email?
And to compound the issue, via powershell you need to disable it per team, you can't disable it globally.
So if we move to creating teams via PS and disabling the message, you would think you could then use a Power Automate or a logic app to send a more suitable and branded welcome email, but no, it isn't that easy because the "When a new member is added" flow is also designed for targeting a specific team.
User Voice is gone....how do we get the message through to MS that we want better options around the new member welcome email?
AengusM it is possible to disable it for all sites! See: https://www.sharepointdiary.com/2020/10/how-to-disable-welcome-email-in-office-365-group.html
- Arie_de_Hond After the group has been created ... or during creation if using a script ... there is no default off/disable setting.
- This is what we do and we are also sending out a customized "account activation" email and then a "welcome email" - all done outside of the Microsoft default method.
