Forum Discussion
Creating channel meetings triggers emails to all Teams members
I'm struggling with a delicate and strange problem. We mainly use Channel Meetings in Microsoft Teams. The problem is that absolutely all team members receive an email about the meeting, regardless of whether they are invited to the meeting or not. As I understand it, only those who are invited to the Channel Meeting should receive an invitation. However, I should be able to choose to notify all Team members if I wish, but that is not the case. When I check the M365 groups, the setting "Send copies of team emails and events to team members inboxes" is disabled and I think this should be enough, but it clearly is not. Does anyone here have a solution to this?
4 Replies
Channel meetings are open to all members, so that's the expected behavior. Each member can choose whether to subscribe to Calendar events for the group, and while you can toggle this behavior via "Send copies of team emails and events to team members inboxes", this setting only affects newly added members. All the existing members will have to unsubscribe via OWA our Outlook, as the corresponding "list" is not exposed via the *-UnifiedGroupLinks cmdlets.
If you don't want to rely on end users for that, the only option would be to remove/re-add them to the Group once the abovementioned setting is toggled off.
Hi VasilMichev and thanks for your response. The odd thing is that "the abovementioned setting" has been toggled off all the time. It was off when the team was created and thus before any Members of the team were added. Thus it should work as intended but it does not.
I'm having the same challenge with some of my "older" MS Teams sites - channel meetings are sent to everyone's inbox regardless of who is invited. I removed all the members, checked the group setting was turned off and then re-added the team member. They still got the invite in their outlook...
