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Centralized Scheduling in Teams
We are a non-profit behavioral healthcare organization transitioning to Teams to provide telehealth services. We currently use Zoom for these telehealth appointments and have schedulers create the appointments in Zoom and then enter the meeting links in our EHR. We want to use Teams to do this but cannot seem to find a way to have a user schedule an appointment between a provider and client without delegating calendars in Outlook (which we don't want to do). Does anyone have a good way of having a non-meeting participant schedule for another user and a client?
- From what I'm reading it shouldn't be an issue. If a colleague of yours in the same organization (?) schedule a Teams meeting that person simply adds the client and you to the meeting invite and also verifies that the meeting options are set appropriate. Then that person don't have to join the meeting but you need to be having the Teams Presenter role.
https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
There's a co-organizer role coming this fall, it will make these scenarios much easier to manage.
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=81391
2 Replies
- From what I'm reading it shouldn't be an issue. If a colleague of yours in the same organization (?) schedule a Teams meeting that person simply adds the client and you to the meeting invite and also verifies that the meeting options are set appropriate. Then that person don't have to join the meeting but you need to be having the Teams Presenter role.
https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019
There's a co-organizer role coming this fall, it will make these scenarios much easier to manage.
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=81391 - There’s no way then to make someone else the organizer. Although that doesn’t make a huge difference unless attendance and break out rooms shouldn’t be used. As long as the other part is an internal user and the meeting options are set so they are a presenter. ( Most commonly the default) in that case the other user can start and run the meeting
