Forum Discussion
Breakout Rooms for Microsoft Teams
- Apr 03, 2020
Jeffrey Allen there is a roundabout way to do with as many breakout rooms / small groups as you want, but it must be set up in advance. I made https://www.youtube.com/watch?v=qo6yqh7erEY&hd=1 aimed at teachers, but I've included the steps below too.
- In the Team where you want breakout rooms, create a new Channel for each breakout room.
- Open the Outlook desktop app, click into the Calendar, and then click 'New Teams Meeting' to generate a link to a new video chat.*
- Copy the 'Join Microsoft Teams Meeting' link from the Calendar invite, and paste it into the first channel / breakout room.**
- Repeat this same procedure for each breakout room / channel. It's important to generate new links for each group, or else everyone will end up in the same video chat.
- The teacher / owner of the Team can see all of the private channels and enter any breakout room they want.
Some caveats: this creates the video call as a 'Chat'--the video calls aren't being hosted within the Team itself. So any transcript of the meeting conversation will live inside the 'Chat' (not in the 'Team' itself). Additionally, while it's possible to re-use the same breakout rooms, I think anyone who has ever entered the room at any time (a) will always have access to it from the Chat tab (even if you have removed them from the private Channel), and (b) may get notifications showing the text conversations (even if you have removed them from the private Channel).
*We don't have Exchange Online accounts, but if you do, I believe step 2 can be achieved more easily without exiting Teams by clicking on the 'Meeting' button from the left-side toolbar.
**I find that it works best to paste the link into a new conversation. I tried creating a new Website tab at the top of the Channel and pasting the link, but this added some steps. When I clicked the link from the Website tab, it opened the meeting in my web browser, and then I had to click 'Open in Desktop App' (or something along those lines) before being brought into the video chat. Oddly, the only method that automatically loaded the video chat in the desktop app was pasting the link into a new conversation.
ThanksLiina_Freivald . That will help for the time being. I really don't want to introduce another tool in conjunction with Teams as i think this will confuse people.
I have 3 short additional questions:
- Can you start a recording in each channel simultaneously?
- What's the difference between opening the .ppt in Teams vs. browser?
- When showing your screen in Teams, how can I get the sound to be played on the viewer end, ex. when showing a Youtube clip?
Incidentally, I found 2 companies in Sweden that are digital meeting place providers.
One I know uses Zoom on the backend where you can rent a digital meeting room.
I believe this trend will continue so it would be nice to get some sort of timeframe from Microsoft on when breakout rooms may be coming in Teams.
1. No, you (or any participant) need to start the recording manually in each room.
2. Not sure if I understand you correctly but if you open the presentation in the browser and share your screen you are "in control" of the presentation. If you share the presentation directly in the Teams meeting the default setting is that the participant can move back and forth in the presentation on their own if the like to.
3. There is a functionality to share system audio when you share a screen. There is a small icon in the bar at the top (appears when you move the pointer) when you share for activating system audio share.