Forum Discussion
Best Practice for replacing File Servers with Teams
As for making exceptions and collborating on private team files, you can share individual folders by utilizing the "Open in SharePoint" on the file tab in Teams, and then navigating up a level to share the channel folder. This should have been added and I hope they still do to the Files update they did recently by adding the Share or Copy link button there so you can share from within Teams.
That said, you can keep share links as favorites but the easiest way is to education users on OneDrive and utilizing the Shared tab on the left of the OneDrive page. This allows you to see all the documents and folders shared to you from others that are hidden away in these private sites.
As for making exceptions and collborating on private team files, you can share individual folders by utilizing the "Open in SharePoint" on the file tab in Teams, and then navigating up a level to share the channel folder. This should have been added and I hope they still do to the Files update they did recently by adding the Share or Copy link button there so you can share from within Teams.
Thanks, I guess you are describing the ability to share files and folders from within SharePoint. That is still not available within Teams, even not with the changes introduced by the new files experience. I hope Microsoft adds that option directly to Teams as well so users don't have to leave Teams for just sharing a file or folder.
That said, you can keep share links as favorites but the easiest way is to education users on OneDrive and utilizing the Shared tab on the left of the OneDrive page. This allows you to see all the documents and folders shared to you from others that are hidden away in these private sites.
That's what Andrew mentioned too but as written above I'd rather wish that there was an option to pin shared folders / files in directly in Teams as well so I have the ability to quickly find access to all pinned files / folders that are important to me.
Are you aware of a similar feature for files and folders placed in a SharePoint document that allow a quick overview of what has been shared? In OneDrive I'm able to quickly identify what folder and file has been shared, both by an icon next to the elements name and the "Shared by you" area. It would be great to have that option for document libraries in SharePoint as well so a Team was able to quickly identify all shared elements within a team site.
Thanks
Michael
- Mar 09, 2020Agree, I want a Shared with me / you view built into the chat files tabs in Teams. But Also think it could be useful to have that view on the Files app in Teams. I'll bring it up at Summit next week :).
- layer9deMar 10, 2020Brass Contributor
Thanks Chris. It would also be helpful if we get the Shared view built into the SharePoint website since as written above there is way to find out if a folder / file as been shared without clicking the file / folder and choosing "Manage Access". Or am I missing something here?
- Mar 10, 2020
layer9de I've seen the shared with tab show up in the libraries before. Don't know if they work or not, but I forget how to get them to show up. So not sure if it's something that should be there someday or not.