Forum Discussion

Corcorank's avatar
Corcorank
Brass Contributor
Nov 13, 2019
Solved

MS Form Limit Number of Responses

Hi,   Is it possible to limit the number of responses on a MS form? Lets say I have 10 spaces for an event. Once the form has been filled out 10 times it stops accepting responses. Also, is it poss...
education
microsoft forms
  • RobElliott's avatar
    RobElliott
    Nov 13, 2019

    Hi Corcorank, no you can't do this directly from Forms. All you can do is to use Flow  to save the response to a SharePoint list. If the ID is less than or equal to 5 then send an email to accept them, if it's more than 5 send a "sorry...." email.

     

    Rob
    Los Gallardos

    Microsoft Flow Community Super User

konsty's avatar
konsty
Tin Contributor
Oct 12, 2026

Forms still can't cap an option. Noticed that gap and built an app you might want to try: Sign-Up Sheets for Microsoft 365. Each class gets its own number of places, everyone sees how many are left, and a full one closes on the spot.

 

https://marketplace.microsoft.com/en-us/product/crosstowntech1756297261858.signup-sheets

 

Would love for you to try it and share feedback!