Forum Discussion
MS Form Limit Number of Responses
Hi Corcorank, no you can't do this directly from Forms. All you can do is to use Flow to save the response to a SharePoint list. If the ID is less than or equal to 5 then send an email to accept them, if it's more than 5 send a "sorry...." email.
Rob
Los GallardosMicrosoft Flow Community Super User
Abigail05 if you don't allow the responses to be saved in the SharePoint list then you won't be able to trigger the flow that sends the "sorry there are no spaces left" email. That email requires a new item to be created in the list for the "When a new item is created" trigger. So the form submitter will have no idea if their response has been accepted or not. Better to save the response and then send the email based on the ID.
avcordero yes I'll post up the steps as soon as possible.
Rob
Los Gallardos
Microsoft Power Automate Community Super User.
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RobElliott this is great, but I am unsure how to set the sp list up first, we have no attendees yet as have been struggling getting this working on forms. Is there anyway someone can post instructions on setting up a sp list please which coincides with the flow. We are currently using bookings, but that has niggles.
- It’s been 5 years since I made this request somewhere on this site. Stille no solutions. My advise is to use Moodle or Google Forms, for this feature, it will cost you two days to figure it (an hour with Google Forms) out but that is still less than an Office solution.
- Is there a way to do this via Google Forms without paying for a plug-in?
