Forum Discussion
Corcorank
Nov 13, 2019Brass Contributor
MS Form Limit Number of Responses
Hi, Is it possible to limit the number of responses on a MS form? Lets say I have 10 spaces for an event. Once the form has been filled out 10 times it stops accepting responses. Also, is it poss...
- Nov 13, 2019
Hi Corcorank, no you can't do this directly from Forms. All you can do is to use Flow to save the response to a SharePoint list. If the ID is less than or equal to 5 then send an email to accept them, if it's more than 5 send a "sorry...." email.
Rob
Los GallardosMicrosoft Flow Community Super User
RobElliott
Nov 13, 2019Silver Contributor
Hi Corcorank, no you can't do this directly from Forms. All you can do is to use Flow to save the response to a SharePoint list. If the ID is less than or equal to 5 then send an email to accept them, if it's more than 5 send a "sorry...." email.
Rob
Los Gallardos
Microsoft Flow Community Super User
MKandula
Mar 24, 2021Copper Contributor
RobElliott Can you please explain the process step by step. If you have a link or video to share for reference would be very helpful.
- Nicolle BriceAug 12, 2021Brass Contributor
MKandula hi, I used a slightly different approach in the flow in order to use the same SharePoint list for multiple events. Instead of using the ID you can use an expression to count the number of responses with the same training course name.
length(outputs('Get_items')?['body/value'])- Sabine Rietstap, teNov 26, 2021Brass Contributor
Thank you, but these programming options are too difficult. I think there are some teachers who’ll get this when they apply their knowledge of Automation (very few), but the classics department and physio department are not known for their programming -skills.
The customer-service option was a good one, that programm provided a simple solution. But the problem there was that the module customerservice didn’t belong to Office for Education and costs money.
On a school our talents are very divers, so these programming solutions are not easy for any teacher.
Greetings and still thanks for the solution, personally I’ll try them all, but I’m the only one in my reasonably sized school
Sabine