Forum Discussion
MS Form Limit Number of Responses
Hi Corcorank, no you can't do this directly from Forms. All you can do is to use Flow to save the response to a SharePoint list. If the ID is less than or equal to 5 then send an email to accept them, if it's more than 5 send a "sorry...." email.
Rob
Los GallardosMicrosoft Flow Community Super User
Hi Corcorank, no you can't do this directly from Forms. All you can do is to use Flow to save the response to a SharePoint list. If the ID is less than or equal to 5 then send an email to accept them, if it's more than 5 send a "sorry...." email.
Rob
Los Gallardos
Microsoft Flow Community Super User
- Almost 4 years passed and we still 'catch left ear by left hand through right arm' . Is it a hard challenge to put an option 'total number of responses' , which deactivate response after reaching the limit ?
- This feature is still much needed, please add this as on MS Form. Using Power Automate to achieve this is too complicated for what it does.
RobElliott Can you please explain the process step by step. If you have a link or video to share for reference would be very helpful.
MKandula hi, I used a slightly different approach in the flow in order to use the same SharePoint list for multiple events. Instead of using the ID you can use an expression to count the number of responses with the same training course name.
length(outputs('Get_items')?['body/value'])Thank you, but these programming options are too difficult. I think there are some teachers who’ll get this when they apply their knowledge of Automation (very few), but the classics department and physio department are not known for their programming -skills.
The customer-service option was a good one, that programm provided a simple solution. But the problem there was that the module customerservice didn’t belong to Office for Education and costs money.
On a school our talents are very divers, so these programming solutions are not easy for any teacher.
Greetings and still thanks for the solution, personally I’ll try them all, but I’m the only one in my reasonably sized school
Sabine
Hi RobElliott
would it be possible for you to provide a step-by-step process on this? ThanksOf all the templates in Automation, One would think that someone at Microsoft would have made this. It is literally keeping teachers from using Office. RobElliott
- Hi Rob,
That might just work for what I need.
Many thanks
Kieran
