Forum Discussion
Microsoft Forms Combability / Functionality Enquiry
Hi all,
My employer is looking for a specific software solution, and I was tasked with finding out if Microsoft Forms will support some of the functions we require, and as I'm completely new Forms, and I managed to find some answers online already, but still have few left. Would anyone be able to support me on any of the below please it will be a massive help.
| Question | Yes/No | Comment |
| Workflow includes dashboard and alerting for aged forms | ||
| Automated date and time stammped on the form and included in log file for all chnages and updates | ||
| Solution includes basic built in document management and storage ( classification, retention status) | ||
| Where LOGICS is not system...Ability to store captured data in a secure repository/database that is hosted by ITS | ||
| Legal/certified E Signature (Sign on glass not accepted in court) | ||
| Device agnostic | ||
| Audit trail/ escalation /approval / history | ||
| Ability export to PDF | ||
| Forms to include spellchecker MMM | ||
| Solution intgrates with Document Management solution | ||
| Access to completed forms can be restricted by user gorups / Data classification | ||
| Form can be classified as Confidential, Restricted , Internal use | ||
| License model based on etiehr Device based or Enterprise wide (NFR) | ||
| Alert for form can create an automated alert based on type of forms and data entered | ||
| allows data to be pulled from other systems in to the form - M | ||
| Integrated into LOGICs | ||
| Alwasy up based solutrion ( NFR) | ||
| Photo Analysis (Data science) | ||
| incldues workflow option to allow automated reviews, approval etc. - M | ||
| A form can create an automated alert based on type of forms and data entered - M | ||
| Ability to upload Office documents to create a form - M | ||
| Solutuion includes basic on screen reporting - C | ||
| Ability to create a schedule for users | ||
| Forms designer inbuilt in the solution to create new forms - M |
misiek5510 Microsoft Forms is a very simple package and cannot handle most of your questions. To make more use of it than the out-of-the-box features you will need to learn Power Automate where you can then do saving into SharePoint, SQLServer etc, do approvals and so on.
Question Yes/No Comment Workflow includes dashboard and alerting for aged forms No There is no dashboard and workflow for Microsoft Forms. And using Power Automate will not give details about aged forms unles you save the details of each form into SharePoint list. Automated date and time stammped on the form and included in log file for all chnages and updates No Form responses are timestamped, but unless there is something in the Office 365 Admin Centre, there is no log of changes. Solution includes basic built in document management and storage ( classification, retention status) No Documents uploaded in a form are saved to OneDrive or SharePoint, but there are no specific document management features or anything to do with retention, that would have to be set in SharePoint Where LOGICS is not system...Ability to store captured data in a secure repository/database that is hosted by ITS Yes A flow in Power Automate can save responses to a massive number of apps and software. Legal/certified E Signature (Sign on glass not accepted in court) No There is nothing like this in Forms. Device agnostic Yes Works on desktop, tablet, mobile Audit trail/ escalation /approval / history Yes Providing you build a flow in Power Automate, each response can be routed for approval, saved to SharePoint with approval status etc Ability export to PDF Yes Individual reponses can be saved to PDF. Additionally a flow in Power Automate can create a PDF of each response. Forms to include spellchecker MMM No Not available Solution intgrates with Document Management solution Yes But only by building a flow in Power Automate Access to completed forms can be restricted by user gorups / Data classification Yes A user or group needs to be given the Share to Collaborate link and can then can view responses and edit the form. Form can be classified as Confidential, Restricted , Internal use No There is no functionality for this License model based on etiehr Device based or Enterprise wide (NFR) No Not available Alert for form can create an automated alert based on type of forms and data entered Yes But only by building a flow in Power Automate allows data to be pulled from other systems in to the form - M No Information in a form cannot be brought in from another application or pre-populated Integrated into LOGICs No Forms cannot be embedded, you will only get a link to to the form. Alwasy up based solutrion ( NFR) No Depends on Microsoft Photo Analysis (Data science) No Not available incldues workflow option to allow automated reviews, approval etc. - M No You would need to build this in a flow in Power Automate A form can create an automated alert based on type of forms and data entered - M Yes But only by building a flow in Power Automate Ability to upload Office documents to create a form - M No There is no automation or api for creating a form Solutuion includes basic on screen reporting - C No Not available Ability to create a schedule for users No Not available Forms designer inbuilt in the solution to create new forms - M Yes Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)
misiek5510 Microsoft Forms is a very simple package and cannot handle most of your questions. To make more use of it than the out-of-the-box features you will need to learn Power Automate where you can then do saving into SharePoint, SQLServer etc, do approvals and so on.
Question Yes/No Comment Workflow includes dashboard and alerting for aged forms No There is no dashboard and workflow for Microsoft Forms. And using Power Automate will not give details about aged forms unles you save the details of each form into SharePoint list. Automated date and time stammped on the form and included in log file for all chnages and updates No Form responses are timestamped, but unless there is something in the Office 365 Admin Centre, there is no log of changes. Solution includes basic built in document management and storage ( classification, retention status) No Documents uploaded in a form are saved to OneDrive or SharePoint, but there are no specific document management features or anything to do with retention, that would have to be set in SharePoint Where LOGICS is not system...Ability to store captured data in a secure repository/database that is hosted by ITS Yes A flow in Power Automate can save responses to a massive number of apps and software. Legal/certified E Signature (Sign on glass not accepted in court) No There is nothing like this in Forms. Device agnostic Yes Works on desktop, tablet, mobile Audit trail/ escalation /approval / history Yes Providing you build a flow in Power Automate, each response can be routed for approval, saved to SharePoint with approval status etc Ability export to PDF Yes Individual reponses can be saved to PDF. Additionally a flow in Power Automate can create a PDF of each response. Forms to include spellchecker MMM No Not available Solution intgrates with Document Management solution Yes But only by building a flow in Power Automate Access to completed forms can be restricted by user gorups / Data classification Yes A user or group needs to be given the Share to Collaborate link and can then can view responses and edit the form. Form can be classified as Confidential, Restricted , Internal use No There is no functionality for this License model based on etiehr Device based or Enterprise wide (NFR) No Not available Alert for form can create an automated alert based on type of forms and data entered Yes But only by building a flow in Power Automate allows data to be pulled from other systems in to the form - M No Information in a form cannot be brought in from another application or pre-populated Integrated into LOGICs No Forms cannot be embedded, you will only get a link to to the form. Alwasy up based solutrion ( NFR) No Depends on Microsoft Photo Analysis (Data science) No Not available incldues workflow option to allow automated reviews, approval etc. - M No You would need to build this in a flow in Power Automate A form can create an automated alert based on type of forms and data entered - M Yes But only by building a flow in Power Automate Ability to upload Office documents to create a form - M No There is no automation or api for creating a form Solutuion includes basic on screen reporting - C No Not available Ability to create a schedule for users No Not available Forms designer inbuilt in the solution to create new forms - M Yes Rob
Los Gallardos
Intranet, SharePoint and Power Platform Manager (and classic 1967 Morris Traveller driver)- Thank you very much. I really appreciate it.
