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Moodycrmguy's avatar
Moodycrmguy
Copper Contributor
Mar 10, 2020

Forms Pro to Power Automate for multiple answers

Hi all,

 

I hope you are well...

 

I currently have been using Forms Pro and Power Automate to create/ update records bases on responses which works fine for all questions in Drop downs/ text etc were there is only one answer. However when I use a multi checkbox option were a responded can have multiple answers this does come through in forms pro but any of my conditions in Power Automate do not pick it up!

I have a switch control which never runs because the data comes back with ["under 11"] and the switch never picks it up.

 

Example Question:'

 

https://community.dynamics.com/resized-image/__size/640x480/__key/communityserver-discussions-components-files/763/pastedimage1583753939556v1.png

Expression in Power Automate:

 

 

 

I have tried putting in the following around : ' and ". Does anyone have any advice on this?

 

Thanks

 

Justin

  • RobElliott's avatar
    RobElliott
    Silver Contributor

    Hi Justin ( Moodycrmguy)  as it's a Forms question that allows multiple answers we need to split out each answer and add it into a string variable. In my example below the user can select 1 or more sessions to attend and we're then creating a Planner task.

     

     

    After the When a new response is submitted trigger and Get response details action we need to add an Initialize string variable which I've called varSession.

     

    The next action is a Parse JSON action and the syntax you need to add is

     

    {
        "type": "array",
        "items": {
            "type": "string"
        }
    }

     

     

    Next add an Apply to each control and select Body from the dynamic content. Inside the Apply to each add an Append to string variable, select the name and for the value select Item from the dynamic content.

     

    The next action is to add the Switch control and select the string variable from the dynamic content.

     

     

    In each switch case I've then added the Planner Create a task action but your flow will have a different action. However you do need to reset the variable back to null before the next multi-choice answer is looked at, so add a Set variable, select it and in the value field add the expression null

     

     

    In my form I selected both SharePoint and Power Automate as the sessions to attend and this is the result of the SharePoint answer. The Power Automate answer went down its switch case channel correctly as well.

     

     

    Hope that helps.

     

    Rob
    Los Gallardos
    Microsoft Power Automate Community Super User

    • Moodycrmguy's avatar
      Moodycrmguy
      Copper Contributor

      RobElliott 

       

      Hi Rob, thank you so much for this very useful - I have followed your steps and using the following Question answers:

       

       

      However it still does not trigger any outcomes and it seems to connect the two answers together?

      Thanks

       

      Justin

       

       

       

      • RobElliott's avatar
        RobElliott
        Silver Contributor

        Moodycrmguy without seeing the steps in your flow I can't be sure but it looks like you're not adding the set variable action (see the 5th screenshot in my earlier post) in each case channel to re-set it to null  which is why it's combining the outputs.

         

        Rob
        Los Gallardos
        Microsoft Power Automate Community Super User

    • Jon_Manners's avatar
      Jon_Manners
      Copper Contributor

      RobElliott 

       

      Hi Rob

       

      I hop you can help with a slight variation of your response to this query on handling multiple answers from a Microsoft Form.  I'm new to using power automate and this forum.

       

      Working from the example you provided if we need to send ONE email the say the product owner of Sharepoint and the product owner of Power Automate, how could this be achieved?

       

      Form response = Sharepoint & Power Automate selected by the user

       

      One Email Sent To = productowner@sharepoint.com; productowner@powerautomate.com; [using switch to assign the product owner's email address to the product selected]

       

      We want each product owner to be aware the user has expressed interest in the other product so the product owners can determine the best action between them. 

       

      Kind regards

      Jon

       

       

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