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Patrícia Mestre's avatar
Patrícia Mestre
Copper Contributor
Aug 07, 2018

Anonymous responses on Office forms: is there any way to have their email or name?

Hi,

 

I have launched a contest for colleagues but all responses came out anonymous (i had incorrectly unselected that option). I need to find out who send each of the responses. Is there any way we can find out who is behind each of the anonymous responses I got?

 

Thank you in advance.

65 Replies

    • Rob_Elliott's avatar
      Rob_Elliott
      Bronze Contributor

      CypherThis but not if the form is set to anonymous. You have to explicitly add those questions. As has been said so many times, if a form is set to anonymous there is no way to get the details of who submitted it.

       

      Rob
      Los Gallardos
      Microsoft Power Automate Community Super User.
      Principal Consultant, SharePoint and Power Platform WSP Global (and classic 1967 Morris Traveller driver)

       

       

  • rupakkarki's avatar
    rupakkarki
    Copper Contributor
    Hi,

    I have been trying to use Micosoft form quiz feature to organize objective exam for Interns. Since, they are out of the organization, I have created Name, email and contact number field and kept them mandatory so that I dont miss out who is submitting the responses.

    But while trying to use "Post scores" feature, it shows the Name column with Anonymous for all the respondents.

    Is there is any way, I can keep email or Name field that I have created in this Post score section?

    Thank you in advance.
    • Guy_Boswell's avatar
      Guy_Boswell
      Copper Contributor

      rupakkarki 

       

      I just don't get why MS will not accept we all work with people we know, who have already given us their email addresses but who don't happen to work for the same company???

      • Helen_Grafton's avatar
        Helen_Grafton
        Copper Contributor

        Guy_Boswell 

        Not sure if the question is still relevant, I have been forwarded a video that shows how to add a flow and link this to an Anonymous Survey etc on Microsoft forms Not asked my jobs IT people to try it yet, it's a Megan V Walker on YouTube 

  • 10Tenchoe's avatar
    10Tenchoe
    Copper Contributor

    I have conducted a test in the class and missed to select the option the names in record. now the response showing anonymous. How can I trace the names of the students? Please help..!

     

    • RobElliott's avatar
      RobElliott
      Silver Contributor

      10Tenchoe you can't. If a form has been set to anonymous (anyone with a link can respond) instead of people in your organisation only responding then there is no way to find out who submitted the form after the event. If you could could it would be a compliance, legal and a data protection nightmare!

       

      Rob
      Los Gallardos
      Microsoft Power Automate Community Super User

  • Cian Allner's avatar
    Cian Allner
    Silver Contributor

    Hi Patrícia, if you adjust the Form settings this should be possible to capture name and email address, as shown on the 'Who can fill out this form" section:

     

     

    "Two additional options are available if you choose to only allow people in your organization to fill out your form. Select Record name if you want each form response to include the name and email address of the responder. Clear this option if you want to allow anonymous responses to your quiz or form."

     

    So this option isn't available if you want to allow anonymous responses.  You may have to check these settings, adjust them as needed and send out a new Form but see how you get on.

     

    Adjust your form or quiz settings in Microsoft Forms

    • NSel100's avatar
      NSel100
      Copper Contributor

      Hi, 

      I set the quiz option with record name but form only capture the email address not the respondent's name.  How can I fix this?

       

      • Engr_Samiulllah's avatar
        Engr_Samiulllah
        Copper Contributor
        I have same problem whith enabled record name option. Ms FORMS showed names of some respondents while it showed emails of remaining ones for same form.
      • DomDom78's avatar
        DomDom78
        Copper Contributor

        Are the options discussed above only in formspro ? I don't see them in forms

    • Kelly Ripley's avatar
      Kelly Ripley
      Copper Contributor

      Cian Allner Interestinf twist... I have a form that is set to record name but I just expported results and the first 6 or so have names... all since then are anonymous!  They shouldnt be as it is set to record.  Anyone seen this??

       

       

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