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GenieM2210's avatar
GenieM2210
Copper Contributor
Aug 02, 2022

Microsoft Bookings for bay rental

TLDR: Digitally challenged artists' studio wants to use MS Bookings for weekly workshop bay rental - best approach??   I work in an artists' studio where artists can rent workshop bays on a weekly ...
Bookings App
Microsoft Bookings Question
Non profit
Teresa_Cyrus's avatar
Teresa_Cyrus
MVP
Aug 03, 2022

Hi GenieM2210, 

 

I am an independent advisor addressing this inquiry. First let me say, you had a lot of great questions. I enjoyed working on this inquiry. 

 

  • Multiple Days Bookings: The Microsoft Bookings app does not support multiple-day bookings at this time. However, it is one of the topmost requested functionalities. However, there is no timeline for when Microsoft will implement this capability.  
    Bookings Feedback Portal Search results for multiple day · Community (microsoft.com) 
     
  • Monthly At a Glance  
    Currently, the owner/administrator of the booking service can look at one Service Calendar at a time for all artists for the following views. (See image below) You can also export the data to Excel and create your own ‘At a glance’ report.  
     
     Just to be clear, this app does not support consolidated service reports. Again, many Booking users have requested better reporting functionality. Here is the link to the feedback search results for reports · Community (microsoft.com). I encourage you to add your own request or vote on others’ wish lists. 

     

     

Color Coding:  
First, please add Color Coding Services and Calendar to the feedback portal. I think this is a great idea. Please add the link to this post so that I can vote on it. 😊. This functionality will align greatly with consolidating service calendars and reports. That’s my two cents. 

 

Nevertheless, when you create a new calendar an email address is created. See the details in the image below. I have not tested it, but you can try the following. 

  • Create a calendar for each bay (Bay 1, Bay 2, etc.) and one primary RSVP Bay calendar.
  • Try adding the Bay# email address as a staff member in RSVP Bay Service. I also suspect that each Staff Member will get an email. So deselect this option.

  • You should use RSVP Bay as the primary booking link. 
  • This method is not ideal, clearly a workaround solution. Let me know if this works. 
     

More Resources:

Lastly, here are some additional Bookings Resources that may be helpful to you.  

If you find this information helpful, please mark it as the best answer or like it, which will assist others with the same questions. 

Have a great day! 

 

/Teresa 

#traccreations4e 

Resources