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Deleted

May 24, 2018

Solved

Microsoft Bookings - Reports

Would love to be able to report on Microsoft Bookings.
Future pipe line, previous appointments ect.

is this in the roadmap at all?

farismalaeb
Jul 25, 2022
tcboeira
Hi
I will try to make the explanation short and simple so you can easily translate it into your language.
It's normal and OK for the script to become bigger and bigger over time as you add more features and code to it; the thing is not in splitting it but rather tunning it.
What you propose won't work as expected.
If you need to split your script into two, here is how you can do it.
File1.ps1:
$PCName = $Env:COMPUTERNAME Return $PCName
File2.ps1
$x=.\file1.ps1 Write-Host "the pc name is" $X
The result when you call File2.ps1 is as the following the pc name is My-PC
File1 gets the value, and using Return will return the value from File1.ps1 and pass it to the caller, in this case, File2.ps1.
Even though it's highly recommended to use PowerShell Function and Parameter to do such thing rather than using this approach.
I wrote an article as a starting point to learn PowerShell parameters and function.
Take a look and if you have a question, let me know so we can go in the right direction.
Enjoy coding.

---------------
If this answer helps, please click on Best Response.

42 Replies

abdulrehman_binaltaf
Brass Contributor
Apr 04, 2021
you can get the data in microsoft graph also.
login at Graph Explorer - Microsoft Graph
assign the proper permission (check screenshot 01 and 02)
run the below query in GET > beta and copy the id (check screenshot 03)
https://graph.microsoft.com/beta/bookingBusinesses/
replace tttttt with id in the below query
Now run the below query and you have all the data (check screenshot 04)
https://graph.microsoft.com/beta/bookingBusinesses/tttttt/appointments

for more details check Microsoft Bookings and Microsoft Graph | Kurt Hatlevik – Dynamics 365 Blog
pbailey1105
Copper Contributor
Sep 02, 2020
I would also be interested in this. I was looking for a way to pull it all through into power BI...
Christine_Chong
Copper Contributor
May 19, 2020
Is there a way to include more data like Customer notes or other Custom Fields that are created for the services to the report?
- LauraCollett
  Copper Contributor
  Mar 14, 2022
  Is there any update with this? We add notes during the appointment which would be advantageous to have access to in the reporting spreadsheet we create?
- Lobsang_aka
  Copper Contributor
  Oct 12, 2020
  Did you find a solution yet? I am also looking to find how to extract these custom field notes.
- brphillips
  Copper Contributor
  Jul 15, 2020
  Christine_Chong
  I have been working on this over the past week and the only way I have found to accomplish this is to pull that information from MSGraph. I'm not a programmer or powershell advanced user; I just learn by myself, so this was a big learning curve.
  Anyways, there were quite a few steps but the biggest thing is authenticating to MSGraph. I spent close to 2 days trying to get this right. I can now pull up all booking appointments for a specific Booking email address.
  You'll need to have rights to add App registrations in Azure AD as well as have Full Access rights to the Booking Account's mailbox (this is so your account can read/pull the calendar info). Then in Powershell, you'll need to install 2 modules:
  Microsoft.Graph.Authentication
  Microsoft.Graph.Bookings
  
  Trying to get this to pull all appointments for all Booking accounts and export to excel. Not quite there yet though. If you want the specific instructions, just let me know. Since I just got this working yesterday, I still have to document it for work so I can supply it.
  - nayakanahatti
    Copper Contributor
    Aug 15, 2022
    brphillips I am trying to do the same task but I am getting errors while fetching data from PowerShell where as I don't have any errors reading data from the same link in Graph explorer. Could you please help me if I am missing anything or share the sample code you are using.
Deleted
Nov 30, 2018
There seems to have been an update over the past couple of days.
you can now export some data to TSV file - you can open this with Excel, mine however downloads a 1kb file without any data on..

see link below
https://support.office.com/en-gb/article/reporting-information-for-microsoft-bookings-e150b415-d335-4818-93ac-acff4797a1b1?ui=en-US&rs=en-GB&ad=GB
- Rmurray385
  Copper Contributor
  Mar 16, 2021
  I have been using the bookings for about 1 year now, and it still does not show anything being booked in the home section of bookings, even though we are getting loads of appointments. This being said, when I export to TSV, there is no data. Am I missing a setting or something?
  
  Thanks!
  - SimonWindisch
    Copper Contributor
    Mar 30, 2021
    I hope this is helpful
    How to export Bookings to an Excel sheet
    
    Find out the ID that Bookings uses for a calendar. In our case I defined the business name as “School Primary School” and so so the name it used was
    school@school.com
    Go to the MS admin portal and change the password of that user
    Log on to https://outlook.office.com/calendar with that user
    Go to Settings – View all Outlook Settings -> Shared Calendars – Select the calendar
    Check that your own user can view the calendar
    Go to the desktop Outlook app
    Go to File -> Account Settings -> Account Settings -> Change -> More settings -> Advanced -> Add mailbox and enter your equivalent of
    school@school.com
    Click OK -> Next -> Done -> Close
    Click File -> Open and Export – Import/Export -> Export to File -> Next -> Comma Separated Values -> Next
    Choose the calendar that matches your business name
    Next -> Choose a file name (I chose calendar_output.CSV -> Next -> Finish
    Choose a date range – OK
    Open the exported CSV and open another new Excel sheet. The new excel sheet needs two rows:
    Row one contains the following text fields
    Date
    Start Time
    End Time
    Length
    Staff Member
    Student Email
    Join link
    Name_Pos
    Name-Len
    Email_Pos
    Email_len
    Booking_pos
    Join_pos
    Join_len
    If_you_pos
    
    Row two should contain the following formulas
    =(calendar_output.CSV!B2)
    =(calendar_output.CSV!C2)
    =(calendar_output.CSV!E2)
    =C2-B2
    =(calendar_output.CSV!K2)
    =MID(calendar_output.CSV!P2,L2,M2)
    =MID(calendar_output.CSV!P2,N2,O2)
    =MID(calendar_output.CSV!P2,Q2,R2)
    (…blank – for sanity)
    =HYPERLINK((MID(calendar_output.CSV!P2,Q2,R2)),"Join link")
    =(calendar_output.CSV!A2)
    =FIND("Name:",calendar_output.CSV!P2)+6
    =N2-L2-6
    =FIND("Email:",calendar_output.CSV!P2)+6
    =P2-N2-6
    =FIND("Booking Info",calendar_output.CSV!P2)+6
    =FIND("Join Teams Meeting",calendar_output.CSV!P2)+18
    =S2-Q2
    =FIND("If you need a local number, get one here",calendar_output.CSV!P2)
    Copy/drag row two down to match the number of rows in calendar_output.CSV
    You should see your data in an easy to read format.
- Deleted
  Nov 30, 2018
  Yes this is now working for me with newly created calendars, but only seems to export data after 1st October 2018
  - Louise Jansen
    Copper Contributor
    Nov 30, 2018
    Thanks for the quick reply :-) i did see the option for the CSV file but the link on my homepages doesn't seem to work. I'll check with our admin that we have the latest update as this would be a huge help.
Jerome Stockwell
Brass Contributor
Aug 13, 2018
Has anyone got the Dash API setup for Bookings? This seems like it would be the way to go.
Luis Barrientos
Copper Contributor
May 31, 2018
I agree x2 - this would be great.
Deleted
May 24, 2018
I agree - this would be great. The only way I've found so far to extract data from Bookings is using Excel:

Data>Get Data>From Online Services>From Microsoft Exchange Online> and then entering the email address associated with the booking page of the calendar. This will at least allow you to pull a list of bookings and show cancellations, etc
- pbailey1105
  Copper Contributor
  Sep 02, 2020
  Doesnt this also show all other calendar entries not just Microsoft bookings entries?
- mustikka
  Copper Contributor
  Feb 22, 2019
  The export function seems to have been taken off. Any info how to get the data from the bookings? (I'm on a mac computer so no Get Data is working from Excel either.)
- Luis Barrientos
  Copper Contributor
  May 31, 2018
  Hi Geoff,
  
  Can you explain me in deep how do you accomplish this???
  
  Thanks in advance,
  - Deleted
    Jun 01, 2018
    Hi Luis
    
    See the attached file - hope that helps.
    
    Geoff
    Get Bookings Data.pdf1.6 MB

Resources

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Microsoft Bookings - Reports","moderationData":{"__ref":"ModerationData:moderation_data:2252773"},"body":"

you can get the data in microsoft graph also.

assign the proper permission (check screenshot 01 and 02)

run the below query in GET > beta and copy the id (check screenshot 03)

https://graph.microsoft.com/beta/bookingBusinesses/

replace tttttt with id in the below query

Now run the below query and you have all the data (check screenshot 04)

https://graph.microsoft.com/beta/bookingBusinesses/tttttt/appointments

for more details check Microsoft Bookings and Microsoft Graph | Kurt Hatlevik – Dynamics 365 Blog

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I would also be interested in this. I was looking for a way to pull it all through into power BI...

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Is there a way to include more data like Customer notes or other Custom Fields that are created for the services to the report?

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We add notes during the appointment which would be advantageous to have access to in the reporting spreadsheet we create?","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"152","kudosSumWeight":0,"repliesCount":0,"postTime":"2022-03-14T02:55:08.595-07:00","lastPublishTime":"2022-03-14T02:55:08.595-07:00","metrics":{"__typename":"MessageMetrics","views":9975},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:MicrosoftBookings/category:products-services/category:communities/community:gxcuf89792board:MicrosoftBookings/message:197177/message:3256189","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"User:user:829325":{"__typename":"User","id":"user:829325","uid":829325,"login":"Lobsang_aka","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2020-10-12T09:24:49.693-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-12.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:829325"},"ModerationData:moderation_data:1772165":{"__typename":"ModerationData","id":"moderation_data:1772165","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:1772165":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:829325"},"id":"message:1772165","revisionNum":1,"uid":1772165,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftBookings"},"parent":{"__ref":"ForumReplyMessage:message:1403226"},"conversation":{"__ref":"Conversation:conversation:197177"},"subject":"Re: Microsoft Bookings - Reports","moderationData":{"__ref":"ModerationData:moderation_data:1772165"},"body":"Did you find a solution yet? I am also looking to find how to extract these custom field notes.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"95","kudosSumWeight":0,"repliesCount":0,"postTime":"2020-10-12T10:02:28.683-07:00","lastPublishTime":"2020-10-12T10:02:28.683-07:00","metrics":{"__typename":"MessageMetrics","views":14669},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:MicrosoftBookings/category:products-services/category:communities/community:gxcuf89792board:MicrosoftBookings/message:197177/message:1772165","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"User:user:549064":{"__typename":"User","id":"user:549064","uid":549064,"login":"brphillips","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2020-02-07T09:48:14.317-08:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-7.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:549064"},"ModerationData:moderation_data:1524370":{"__typename":"ModerationData","id":"moderation_data:1524370","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"User:user:1486647":{"__typename":"User","id":"user:1486647","uid":1486647,"login":"nayakanahatti","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2022-08-15T02:59:05.054-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-11.svg?time=0"},"rank":{"__ref":"Rank:rank:37"},"entityType":"USER","eventPath":"community:gxcuf89792/user:1486647"},"ForumReplyMessage:message:1524370":{"__typename":"ForumReplyMessage","uid":1524370,"id":"message:1524370","revisionNum":1,"author":{"__ref":"User:user:549064"},"readOnly":false,"repliesCount":9,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:MicrosoftBookings"},"parent":{"__ref":"ForumReplyMessage:message:1403226"},"conversation":{"__ref":"Conversation:conversation:197177"},"subject":"Re: Microsoft Bookings - Reports","moderationData":{"__ref":"ModerationData:moderation_data:1524370"},"body":"

Christine_Chong

I have been working on this over the past week and the only way I have found to accomplish this is to pull that information from MSGraph. I'm not a programmer or powershell advanced user; I just learn by myself, so this was a big learning curve.

Anyways, there were quite a few steps but the biggest thing is authenticating to MSGraph. I spent close to 2 days trying to get this right. I can now pull up all booking appointments for a specific Booking email address.

You'll need to have rights to add App registrations in Azure AD as well as have Full Access rights to the Booking Account's mailbox (this is so your account can read/pull the calendar info). Then in Powershell, you'll need to install 2 modules:

Microsoft.Graph.Authentication

Microsoft.Graph.Bookings

Trying to get this to pull all appointments for all Booking accounts and export to excel. Not quite there yet though. If you want the specific instructions, just let me know. Since I just got this working yesterday, I still have to document it for work so I can supply it.

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There seems to have been an update over the past couple of days.

you can now export some data to TSV file - you can open this with Excel, mine however downloads a 1kb file without any data on..

see link below

https://support.office.com/en-gb/article/reporting-information-for-microsoft-bookings-e150b415-d335-4818-93ac-acff4797a1b1?ui=en-US&rs=en-GB&ad=GB

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I have been using the bookings for about 1 year now, and it still does not show anything being booked in the home section of bookings, even though we are getting loads of appointments. This being said, when I export to TSV, there is no data. Am I missing a setting or something?

Thanks!

I hope this is helpful

How to export Bookings to an Excel sheet

Find out the ID that Bookings uses for a calendar. In our case I defined the business name as “School Primary School” and so so the name it used was
school@school.com

Go to the MS admin portal and change the password of that user
Log on to https://outlook.office.com/calendar with that user
Go to Settings – View all Outlook Settings -> Shared Calendars – Select the calendar
Check that your own user can view the calendar
Go to the desktop Outlook app
Go to File -> Account Settings -> Account Settings -> Change -> More settings -> Advanced -> Add mailbox and enter your equivalent of
school@school.com
Click OK -> Next -> Done -> Close
Click File -> Open and Export – Import/Export -> Export to File -> Next -> Comma Separated Values -> Next
Choose the calendar that matches your business name
Next -> Choose a file name (I chose calendar_output.CSV -> Next -> Finish
Choose a date range – OK
Open the exported CSV and open another new Excel sheet. The new excel sheet needs two rows:
Row one contains the following text fields
1. Date
2. Start Time
3. End Time
4. Length
5. Staff Member
6. Student Email
7. Join link
8. Name_Pos
9. Name-Len
10. Email_Pos
11. Email_len
12. Booking_pos
13. Join_pos
14. Join_len
15. If_you_pos

Row two should contain the following formulas
1. =(calendar_output.CSV!B2)
2. =(calendar_output.CSV!C2)
3. =(calendar_output.CSV!E2)
4. =C2-B2
5. =(calendar_output.CSV!K2)
6. =MID(calendar_output.CSV!P2,L2,M2)
7. =MID(calendar_output.CSV!P2,N2,O2)
8. =MID(calendar_output.CSV!P2,Q2,R2)
9. (…blank – for sanity)
10. =HYPERLINK((MID(calendar_output.CSV!P2,Q2,R2)),\"Join link\")
11. =(calendar_output.CSV!A2)
12. =FIND(\"Name:\",calendar_output.CSV!P2)+6
13. =N2-L2-6
14. =FIND(\"Email:\",calendar_output.CSV!P2)+6
15. =P2-N2-6
16. =FIND(\"Booking Info\",calendar_output.CSV!P2)+6
17. =FIND(\"Join Teams Meeting\",calendar_output.CSV!P2)+18
18. =S2-Q2
19. =FIND(\"If you need a local number, get one here\",calendar_output.CSV!P2)
Copy/drag row two down to match the number of rows in calendar_output.CSV
You should see your data in an easy to read format.

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Thanks for the quick reply :-) i did see the option for the CSV file but the link on my homepages doesn't seem to work. I'll check with our admin that we have the latest update as this would be a huge help.

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I agree x2 - this would be great.

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I agree - this would be great. The only way I've found so far to extract data from Bookings is using Excel:

Data>Get Data>From Online Services>From Microsoft Exchange Online> and then entering the email address associated with the booking page of the calendar. This will at least allow you to pull a list of bookings and show cancellations, etc

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Doesnt this also show all other calendar entries not just Microsoft bookings entries?

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The export function seems to have been taken off. Any info how to get the data from the bookings? (I'm on a mac computer so no Get Data is working from Excel either.)

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Hi Geoff,

Can you explain me in deep how do you accomplish this???

Thanks in advance,

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Hi Luis

See the attached file - hope that helps.

Geoff

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