Forum Discussion
Choose an organiser for meetings booked in bookings
I managed to get this working. The trick is to add the Booking account's calendar to your Outlook calendars, modify the permissions of the calendar and give yourself Edit permissions. Then you can edit the meetings on the calendar.
To add co-organizers open up a meeting in the outlook calendar and add the account to the list of Required users, then open the Teams Meeting Options. The users you added to the list should be in the dropdown for the co-organizers. When you're done click save on the Meeting Options window. You can then discard your changes on the calendar invite and the Teams Meeting Options will still be saved.
Thanks for the suggestion, sadly it doesn't work for me. I've tried this but still can't get to the meetings options as it says only the organiser can edit those settings. I'm not sure why Microsoft doesn't have the option to add the selected staff as co-organisers when bookings creates a meeting.
I'm instead going to see if there's a way to use Power Automate to create the meeting, and see if I can get it to make one of the selected staff the organiser, or at least, make them a co-organiser.
- Hi, did you find out a way to do this?
No luck with the calendar route.
We have two scenarios with bookings:
Scenario one - A booking where a single member of staff is chosen for that booking. This seems fine as that member of staff is set as a co-organiser.
Scenario Two - This one caused a problem because the booking automatically selects all (4) the staff, but only one or two were joining the meeting with the customer(s). We found that those staff joining were not co-organisers. We have since discovered that one of the staff is made a co-organiser, (rather than all staff), and it doesn't seem to be the same member of staff each time.
I've asked our IT department if there's a way to make all the staff co-organisers, which saves us all logging in beforehand to see who the co-organiser is for that meeting.
