We are trying to determine why members that recently have joined a group do not see meetings that were scheduled before they joined, but are set for future dates. The one particular instance I'm chasing is a recurring meeting that was created before I joined the group. The person who created the invite has also updated the meeting details, should this not kick off some trigger to new groupies? Office 365 support has indicated that this is expected behavior. Would like to get a firm answer.

Several of our clients is having a problem with this as well. As for 4. in your list you are not correct. No group members actually bothers or knows how to look in the group calendar. New members that join a group should get upcoming group events in their own calendar (if the group is set up with subscribe to group events). The same way, members that exit a group should have the upcoming group events removed from their own calendar.

We have the same issue. Every Month we get new joiners and leavers and need to update our Appointments manually after updating the O365 group. An automatism that add upcoming appointments to the personal calendar or send automatically the appointment invite mail to the personal inbox and also to the leavers will help us to save us time by not doing the sync between the appointments and the O365 Group.

Any updates on this? Users expect to find meetings in their personal calendars. Hence when you are added/removed from a group you would expect your personal calendar to be updated accordingly.

We are also seeing the same issue and are hoping someone has come up with a workaround until it's resolved by Microsoft? In general we would expect:1. Group abc exists with meetings in the future2. NewUser gets added to group abc3. Group abc meetings auto-invite NewUser Maybe someone figured it out with powershell or something?

Hi! We have same issue here....Every Month we get new joiners and leavers and need to update our appointments manually after updating the O365 group.

New Group Members not seeing Appointments

60 Replies

Ravin Sachdeva
Microsoft
Mar 12, 2017
Hi Robert,

For a user who joins an existing group, he/she should receive an email in their personal inbox with all the recurring events in that group's calendar which have future instances still remaining.

See the screenshot of an email which I received from one of my groups a little while ago.

Can you confirm no such email was received in your case? Even if this email was not received or got missed, the user should be able to see all the group's shared events on the group calendar. Can you confirm if only the new user is not seeing any events or all/some existing members also facing this issue?

Regards,

Ravin
- Robert Styles
  Copper Contributor
  Mar 13, 2017
  I just left the group and had the admin rejoin me. No email of meetings, I did get the welcome email. Looking at the calendar, I do see the normal meetings but have no visible recurring meeting appointment which exists out there. Still trying to figure out if it's just a problem with this paticular group or recurring meetings.
  - Robert Styles
    Copper Contributor
    Mar 13, 2017
    Tested with another group and I'm not getting any email that sumerizes appointments.
Salvatore Biscari
Silver Contributor
Mar 11, 2017
Adding Brent Ellis
- Brent Ellis
  Silver Contributor
  Mar 11, 2017
  I haven't tried this scenario
  
  Is the issue they don't see them in their personal calendar? Or they can't see them in the Group calendar.
  
  It makes sense to me not getting them in the personal inbox after they join. But not after an update is made.
  
  Might look in outlook versus owa and see if there is some kind of option to "send update to all" that isn't available in outlook yet
jcgonzalezmartin
MVP
Mar 10, 2017
cfiessinger might help here

Forum Discussion

New Group Members not seeing Appointments