Forum Discussion
Change Default for Copilot Automatic Room Rebooking Setting in Outlook?
I would like to share the response i received from Microsoft support, since i can imagine more people will land here while desperately searching for a solution.
Microsoft 365 Copilot’s automatic room rebooking - moving meetings to alternate rooms when the original is unavailable - is on by default and cannot be disabled globally.- Default Behavior: Enabled for Copilot users, it automatically rebooks declined rooms for single and recurring meetings.
- User Control Only: Users can turn it off per meeting in Outlook. No global admin setting exists.
- Microsoft Places: Part of Microsoft Places, it helps manage room conflicts automatically.
- Admin Feedback: Many admins have requested a global option, but as of March 2025, Microsoft has not provided one.
What You Can Do:
- Educate Users: Show them how to disable rebooking when needed.
I would like to share the response i received from Microsoft support, since i can imagine more people will land here while desperately searching for a solution.
Microsoft 365 Copilot’s automatic room rebooking - moving meetings to alternate rooms when the original is unavailable - is on by default and cannot be disabled globally.
- Default Behavior: Enabled for Copilot users, it automatically rebooks declined rooms for single and recurring meetings.
- User Control Only: Users can turn it off per meeting in Outlook. No global admin setting exists.
- Microsoft Places: Part of Microsoft Places, it helps manage room conflicts automatically.
- Admin Feedback: Many admins have requested a global option, but as of March 2025, Microsoft has not provided one.
What You Can Do:
- Educate Users: Show them how to disable rebooking when needed.
since i can imagine more people will land here while desperately searching for a solution.
Within one day of posting! Saved me hours of wasted time, thanks for sharing