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Barry Cohen's avatar
Barry Cohen
Copper Contributor
Nov 04, 2016

Using custom site content types and columns in Group/teams sites

We've been using SharePoint for many years and have developed custom content types and columns. Some of the columns are based upon managed metadata in a master site collection term store. Our process...
microsoft 365 groups
sharepoint
Dean_Gross's avatar
Dean_Gross
Silver Contributor
Nov 04, 2016

You raise some very good questions that I have not seen addressed in any of the recent Ignite presentations or published documents.

 

FWIW, o365 already has a Content Type hub created, (it is hidden) but it is ready to use. It is at /sites/contentTypeHub . MarcDAnderson has a nice article about this at http://sympmarc.com/2014/11/25/hidden-content-type-hub-on-office365-tenants/

 

I would expect that you could add CTs to the hub and then they will show up in the site collections for each Group, but I have not tested this.

  • David White's avatar
    David White
    Copper Contributor
    Apr 04, 2018

    I have been using the contenttype hub for years. However I am now on a contract with a company pushing Groups, I do not see the contenttypes within the Group Site. :-(

     

    Am I missing something??

    • Deleted's avatar
      Deleted
      Apr 04, 2018

      It should be working but it can take a while 24-48 hours

      • David White's avatar
        David White
        Copper Contributor
        Apr 04, 2018
        Well. I be a ding dong dang. They have indeed arrived. Strange how instant in the standard site collections. many thanks.
  • Barry Cohen's avatar
    Barry Cohen
    Copper Contributor
    Nov 04, 2016

    Thanks for the pointer to the hub. I'd long suspected that it existed but hadn't a clue on how to find it.

     

    Anyhow, I've found it. Now I have to see if I can find a way to migrate my existing content types and columns to the hub.

     

    Any suggestions?

    • MarcDAnderson's avatar
      MarcDAnderson
      MVP
      Nov 04, 2016

      My favorite tool for stuff like this is Sharegate. I highly recommend having it on hand for lots of things you end up doing with SharePoint. My company Sympraxis is a partner of Sharegate's but I recommend it and we became a partner because we use it constantly. 

       

      With Sharegate, you can copy the Content Types from the current location into the Content Type Hub. (I just tested it to be absolutely sure.) You'd then change the Content Types on content in in specific locations to use the centralized versions.

       

      Let me know if you need more help...

       

      M.

      • Barry Cohen's avatar
        Barry Cohen
        Copper Contributor
        Nov 04, 2016

        ShareGate is a good suggestion. We used to use the MetaLogix suite for this kind of stuff, but once we moved from on premises to O365 with a new simplified architecture, we found we didn't need it any more. Also, since we got rid of all on premise servers we didn't have a way to use it or its counterparts.

         

        Anyhow, after checking what I had to migrate, I realized that our needs were really simple and I was able to simply recreate the columns and content types we'd actually need within a groups/teams team site environment. So that's taken care of.

         

        Next, is the ability to customize group/teams site creation which I know is coming.

         

        Thanks for the help so far.

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