Forum Discussion
SharePoint Online vs. Microsoft Teams for Project Management and Cross-Site Document Searchability
Hello: I am the PMO Senior Manager for a large global CPG company's R&D department. Note: I am in the business (not IT), and can't get the guidance / options / clarity I need before choosing to ...
- Hi Doug,
Just a clarification - Teams doesn't come with a "watered down version of SharePoint". It sits on top of Office 365 Groups which includes its own document library, but also comes with a fully functional SharePoint site.
The challenge you have is that each Office 365 Group is its own SharePoint site collection, which means it has a unique set of permissions and in your scenario - you cannot easily search across them.
However you can actually search across multiple site collections in one of two ways:
- configure the Enterprise Search Center
- use the Content Search Web Part as it can aggregate content across multiple site collections
Just be aware that Teams is not a solution simply to get you a SharePoint site. Teams is a chat space with a virtually all-in-one UI to access resources from Office 365 Groups - which is where the real functionality comes from.
Based on what you've said from your IT department, I'm taking the guess (without being rude) that they don't know much about these features of Office 365 because if they did they would have been able to answer your question in the first place but also be able to guide you to the correct solution.
I'd suggest looking to engage an external Office 365 specialist (either company or individual like myself) to help you, IT and the broader business understand the different collaboration options.
Hi Doug,
Just a clarification - Teams doesn't come with a "watered down version of SharePoint". It sits on top of Office 365 Groups which includes its own document library, but also comes with a fully functional SharePoint site.
The challenge you have is that each Office 365 Group is its own SharePoint site collection, which means it has a unique set of permissions and in your scenario - you cannot easily search across them.
However you can actually search across multiple site collections in one of two ways:
- configure the Enterprise Search Center
- use the Content Search Web Part as it can aggregate content across multiple site collections
Just be aware that Teams is not a solution simply to get you a SharePoint site. Teams is a chat space with a virtually all-in-one UI to access resources from Office 365 Groups - which is where the real functionality comes from.
Based on what you've said from your IT department, I'm taking the guess (without being rude) that they don't know much about these features of Office 365 because if they did they would have been able to answer your question in the first place but also be able to guide you to the correct solution.
I'd suggest looking to engage an external Office 365 specialist (either company or individual like myself) to help you, IT and the broader business understand the different collaboration options.
Just a clarification - Teams doesn't come with a "watered down version of SharePoint". It sits on top of Office 365 Groups which includes its own document library, but also comes with a fully functional SharePoint site.
The challenge you have is that each Office 365 Group is its own SharePoint site collection, which means it has a unique set of permissions and in your scenario - you cannot easily search across them.
However you can actually search across multiple site collections in one of two ways:
- configure the Enterprise Search Center
- use the Content Search Web Part as it can aggregate content across multiple site collections
Just be aware that Teams is not a solution simply to get you a SharePoint site. Teams is a chat space with a virtually all-in-one UI to access resources from Office 365 Groups - which is where the real functionality comes from.
Based on what you've said from your IT department, I'm taking the guess (without being rude) that they don't know much about these features of Office 365 because if they did they would have been able to answer your question in the first place but also be able to guide you to the correct solution.
I'd suggest looking to engage an external Office 365 specialist (either company or individual like myself) to help you, IT and the broader business understand the different collaboration options.
Loryan,
Thank you so much for the reply! I agree with everything you said. Would you possibly be able to provide more insight as to how to configure the Enterprise Search Center from my Sharepoint Online site to be able to search content stored within Teams sharepoint site collections? I noticed that Enterprise Search Center is an out of the box site template that I can use to generate a subsite with in SharePoint Online, but don't know how to connect it to Teams SP sites.
Thanks again for your response and guidance!
Doug