Forum Discussion
Propose available meeting times in Outlook email using Bookings
I just wanted to know if this was possible: We are starting to use Microsoft Bookings but I want to make it really easy for our customers to choose a good meeting time. In Calendly, we were able to select, say, three or four different meeting slots for proposed meeting times and have these be entered right into the outlook email. I know customers can select a meeting time from my bookings calendar but I wondered if there was an integration with OWA that allows me to propose meeting times right in my email? Thanks
- Hi RickBC44
Bookings does sync with your works calendar. If it doesn't automatically you can use this article
https://support.microsoft.com/en-gb/office/sync-staff-s-personal-calendar-with-microsoft-bookings-23ee9b4c-0241-40ff-b663-67a309c378f8?ui=en-us&rs=en-gb&ad=gb
However, with Booking you can only book a single slot. You could try to book multiple slots sequentially - but this would be confusing
There is a uservoice to book multiple slots here:
https://outlook.uservoice.com/forums/314907-microsoft-bookings/suggestions/30997507-allow-selection-of-multiple-slots
In terms of proposing times, you can't do that either currently - no ability to do that in the external booking page, or from Outlook. There is a uservoice that kind of calls for this too
https://outlook.uservoice.com/forums/314907-microsoft-bookings?query=propose
However, if these don't account for what you want you can raise a uservoice here too and get others to vote it up to push it up the agenda
Hope that has answered your question
Best, Chris
3 Replies
An update for anyone finding this thread now, since the answer has changed since 2020: Outlook has Scheduling Poll, which replaced the FindTime add-in. In new Outlook it is Insert > Scheduling poll. You pick several times, Outlook shows how many invitees are free for each, and the poll goes into your draft.
If you want to offer times as plain text in the email, the way the original question describes, I built an Outlook add-in for that called OpenSlot. It reads Microsoft 365 free/busy for you and any colleagues who need to be there and inserts the open times into the message, with no link for the recipient to click. Disclosure: I built it. https://marketplace.microsoft.com/en-us/product/office/WA200011993I
- Hi RickBC44
Bookings does sync with your works calendar. If it doesn't automatically you can use this article
https://support.microsoft.com/en-gb/office/sync-staff-s-personal-calendar-with-microsoft-bookings-23ee9b4c-0241-40ff-b663-67a309c378f8?ui=en-us&rs=en-gb&ad=gb
However, with Booking you can only book a single slot. You could try to book multiple slots sequentially - but this would be confusing
There is a uservoice to book multiple slots here:
https://outlook.uservoice.com/forums/314907-microsoft-bookings/suggestions/30997507-allow-selection-of-multiple-slots
In terms of proposing times, you can't do that either currently - no ability to do that in the external booking page, or from Outlook. There is a uservoice that kind of calls for this too
https://outlook.uservoice.com/forums/314907-microsoft-bookings?query=propose
However, if these don't account for what you want you can raise a uservoice here too and get others to vote it up to push it up the agenda
Hope that has answered your question
Best, Chris- Thanks Chris, this helps.
