I recently saw that Planner had Outlook integration now so I decided I would finally give Planner a chance. I created a task in Planner and then I clicked ''add plan to Outlook calendar'', the calendar was added to Outlook and I saw the task I created as expected. However now when I add new tasks they do not get added to the Outlook calendar, all I see is the first task I created before syncing Planner to Outlook. Even the iCalendar link provided dosent work. How is Outlook integration for Planner supposed to function? Any idea why the calendar isn't updating? Thanks!

I did not get a response. The ticket was closed without resolution (rather odd). I tried it through O365 support directly at first. I'm going through the Partner Center now, but it looks like this is a known issue and not a priority. I doubt I'll get anything from the exercise. For now, we have to assume that the iCal import is one-time and static. Not at all useful... not sure why they even released this "functionality".

I feel so disappointed after reading this thread. When I discovered that planner could be shown in outlook calendar, I was so pleased, because it would ensure, that people that don't like to use teams and that are connected to several planner, would see their tasks and be reminded what they have to do by what deadline.I hope that Microsoft will give it a bit more attention.

I also got very excited about this but it still does not seem to update in a timely fashion for me either..We are firmly entrenched in the O365 environment and while I am working hard to use the tools and integration options offered there is still a long way to go in Teams and in general. I was excited to be able to use this Trello-ish option but I don't want email notifications of dates, just show it on my calendar and update it in a reasonable time frame. The idea of "publishing" a static calendar that needs to be dynamic by nature just doesn't meet the needs of the modern office environment.

It's 2024 now, has this issue been resolved? Planned a full year out, and was very excited about it syncing with MS Outlook Calendar but that's the end! Any new information put into the planner does not sync with Outlook Calendar. Is there a way to make this happen? My whole team is now on this planner which seems to be a waste of time if it doesn't sync, as there is no desktop App for Planner, so it seems to be only web-based.

Coder81 I can confirm this workaround of manually adding the iCal url works as stated in Outlook Desktop as of April 2020. You still need to Refresh to see the updates. It is an unfriendly hack though. The integration is one way. Editing the events in desktop does not affect the Plan, but also does not tell you it isn't affecting the plan. Refreshing doesn't revert your changes to show you the real plan. You need to make a change to the item in the plan then refresh outlook to get it to revert. This is likely due to it being just a iCalendar subscription. A new plan creates a whole "group" with email and calendar and everything. Why can't the Plan control a real calendar?Planner is so close to being amazing and it's really calendar that is lacking.

Planner Calendar does not update in Outlook

Naomi_Hagelberg
Copper Contributor
Jul 17, 2019
I feel so disappointed after reading this thread.

When I discovered that planner could be shown in outlook calendar, I was so pleased, because it would ensure, that people that don't like to use teams and that are connected to several planner, would see their tasks and be reminded what they have to do by what deadline.
I hope that Microsoft will give it a bit more attention.
- Coder81
  Copper Contributor
  Oct 06, 2019
  Naomi_Hagelberg
  For planner synch to work you have to add the calendar manually from Outlook.
  Steps
  1. From Planner ->Add Plan to Outlook Calendar
  2. Copy the "ICalendar Link". Do not click on the "Add to Outlook" hyperlink
  3. From Outlook -> Calendars ->Open Calendar (from ribbon)->Choose "From Internet"
  4. Paste "Icalendar Link"
  5. A new Untitled Calendar is created. Synch between planner and outlook works fine
  6. Rename Calendar Accordingly
  - brainsoft
    Copper Contributor
    Mar 10, 2020
    I also got very excited about this but it still does not seem to update in a timely fashion for me either..
    We are firmly entrenched in the O365 environment and while I am working hard to use the tools and integration options offered there is still a long way to go in Teams and in general. I was excited to be able to use this Trello-ish option but I don't want email notifications of dates, just show it on my calendar and update it in a reasonable time frame. The idea of "publishing" a static calendar that needs to be dynamic by nature just doesn't meet the needs of the modern office environment.
MarionMarion
Copper Contributor
Jan 05, 2024
It's 2024 now, has this issue been resolved? Planned a full year out, and was very excited about it syncing with MS Outlook Calendar but that's the end! Any new information put into the planner does not sync with Outlook Calendar. Is there a way to make this happen? My whole team is now on this planner which seems to be a waste of time if it doesn't sync, as there is no desktop App for Planner, so it seems to be only web-based.
jcgonzalezmartin
MVP
Apr 27, 2018
Yeap, I have seen this myself ErayC FYI
Deleted
May 11, 2018
I have the same issue. After a lot of testing the only way I found to get an update all the way through to the desktop version of outlook was to re-do the "Add plan to outlook calendar" option from the planner web page. It didn't create a new subscription but it does refresh it.
westontechnologies
Brass Contributor
Jun 09, 2018
Same issue here. We're a Microsoft Cloud Solutions partner, and I have an open ticket about the problem. Weblink calendars from Outlook to Planner do not update. According to support, this is a known issue. I will post back if I get a clear answer from Partner Support.
- Brook Lotzkar
  Copper Contributor
  Jul 12, 2018
  Did you get an answer about the outlook calendar updating when Planner is updated?
  - westontechnologies
    Brass Contributor
    Jul 26, 2018
    I did not get a response. The ticket was closed without resolution (rather odd). I tried it through O365 support directly at first. I'm going through the Partner Center now, but it looks like this is a known issue and not a priority. I doubt I'll get anything from the exercise. For now, we have to assume that the iCal import is one-time and static. Not at all useful... not sure why they even released this "functionality".
jefmcclimans
Copper Contributor
Jun 14, 2019
I am still seeing this as of today. Though I will give a full 24 hours until I am fully convinced that the feed will not update tasks details, especially changing start and end dates.

This would not be an issue for me if there was some way to see all of my separate "plans" in one rollup schedule view to see how the time tables for different projects worked or did not work together.

My other thought is to write something in Microsoft Flow that would achieve this, but at first glance, I do not know if the triggers and correct correlations will work as needed.
Andreas Lindholm
Brass Contributor
Oct 08, 2018
This can be a really awesome feature to bringing people into using planner. But as it is now it just does not sync well at all.
Hasret Soysal
Microsoft
Nov 15, 2018
Hi Jason,

Have you managed to get a response for this issue? I am having the same issue with my calendar as well, the synchronization takes too long on Outlook actually. Thanks for sharing it!
- wroot
  Silver Contributor
  Nov 15, 2018
  In my testing 5 months ago tasks in Outlook calendar were updating automatically, although very slowly (30-60 minutes).
  - Andreas Lindholm
    Brass Contributor
    Nov 15, 2018
    Ok, that explains things, but in my world adding meetings to a calendar and see them update after one hour is like it is not working and all. In one hour a lot of things might have happened and others may have booked in other meetings in that spot.
Peter_Kapitola
Copper Contributor
Jun 24, 2019
I am encountering the same issue. It's very disappointing. You can see a schedule for an individual plan, but not for all your plans. And you can import them all to Outlook, but it doesn't update.

Why are we Microsoft's beta testers?
SMurphy-2015
Copper Contributor
Jun 25, 2020
This would be nice to see working. Oh well.
Jason Drew

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Planner Calendar does not update in Outlook

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