Forum Discussion
Outlook Inbox transfer
I use Outlook on a WINDOWS 11 computer and have 2 email addresses from my ISP domain. I have Outlook set up to automatically move my secondary email address inputs into my primary email addresses INBOX so i only have to open one INBOX. I also have a third email (GMAIL) coming into Outlook. I can’t find any way to have those emails automatically moved to the primary email INBOX. My two ISP domain emails are coming in as POP/SMTP and the GMAIL comes in as IMAP. Is there a way to have the GMAIL inputs transferred to my primary email INBOX automatically upon arrival?
How about this:
- Rules in Outlook
Set up an automatic rule to move incoming Gmail messages to your primary inbox:
- Go to Home → Rules → Manage Rules & Alerts
- Choose your Gmail account in the rule setup
- Create a rule:
“Move messages from account [Gmail] → to folder [Inbox of primary account]”
Outlook won’t allow cross-account folder moves with IMAP accounts using traditional rules. But you might be able to move messages to a local PST file Inbox instead, which simulates your primary account.
- Use Gmail Forwarding
- In Gmail (web), go to Settings → Forwarding and POP/IMAP
- Add your primary email address under Forwarding
- Choose: Forward a copy of incoming mail to...
- You can still keep a copy in Gmail too
- Create a Unified PST Inbox
- Create a new Outlook Data File (.pst)
(File → Account Settings → Data Files → Add…) - Use rules to move incoming Gmail messages into this PST file's Inbox
- This gives you a single location to review all email, regardless of account origin
2 Replies
Thank you. I played around with it some more after I made my original post yesterday and discovered the forwarding solution. After I saw your suggestions, I also tried the RULES option within Outlook. It worked as well. I'm going to use the rules option for now. Thanks again.
The unified PST Inbox might be a bit of a challenge for my limited IT skills/knowledge, so I'm going to leave that one alone. 😁
How about this:
- Rules in Outlook
Set up an automatic rule to move incoming Gmail messages to your primary inbox:
- Go to Home → Rules → Manage Rules & Alerts
- Choose your Gmail account in the rule setup
- Create a rule:
“Move messages from account [Gmail] → to folder [Inbox of primary account]”
Outlook won’t allow cross-account folder moves with IMAP accounts using traditional rules. But you might be able to move messages to a local PST file Inbox instead, which simulates your primary account.
- Use Gmail Forwarding
- In Gmail (web), go to Settings → Forwarding and POP/IMAP
- Add your primary email address under Forwarding
- Choose: Forward a copy of incoming mail to...
- You can still keep a copy in Gmail too
- Create a Unified PST Inbox
- Create a new Outlook Data File (.pst)
(File → Account Settings → Data Files → Add…) - Use rules to move incoming Gmail messages into this PST file's Inbox
- This gives you a single location to review all email, regardless of account origin
