Forum Discussion
OneNote/Class Notebook File Storage - Desktop, Web, Teams versions
The O365 web app uses OneDrive (for O365 or personal accounts) as you suggest & Teams saves most stuff to SharePoint.
I have a follow-up question if you have time. I want to advise this faculty member to do a *.one search to locate their notebooks. After reading the issue, is that the best advice? Thanks in advance!
I can’t seem to find where my OneNote notebooks are stored on OneDrive. Is there a hidden folder or something that contains the actual notebook files? I’m trying to do some digital housekeeping. I changed the storage location of some old notebooks from within OneNote to a particular folder, but when I go to that folder in OneDrive it’s just links, not the actual notebooks themselves. I looked at notebooks I haven’t moved and it is the same situation. I’d like to know where they actually are to potentially do a backup, close the notebook within OneNote to reduce clutter, and potentially delete old clutter, but I can find the actual files.
The OneNote for Windows 10 app, by default, saves to OneDrive and does not work in the same way as OneNote 2016. The files are not visible in OneDrive and don't need to be backed up as they're already backed up in the cloud (i.e. OneDrive). If you delete a page or a section using OneNote for Windows 10 it will remove it from OneDrive so housekeeping in the app will replicated in the storage on OneDrive.
If you also have OneNote 2016 then you can create multiple backups to wherever you want. Sadly Microsoft started with OneNote (now OneNote 2016) as an installable program, stored on and backed up to your PC. Then the cloud came along and they came up with OneNote for Windows to confuse things. The former is much richer in functionality but isn't quite as modern as the Windows10 version.
However, whichever OneNote you're using you shouldn't think of it as a tool like Word or Excel. You've probably noticed there's no "save" button in OneNote. That's because it just saves whatever you're doing constantly and you don't need to name files etc. for the same reason. The concept for Word therefore isn't relevant to OneNote. Its simply a notebook. You keep adding notes, there's no need to manage files as such, its a digital canvas and therefore there's no clutter!
Some useful resources:
https://support.microsoft.com/en-us/office/notebook-storage-options-in-onenote-for-windows-10-d7d93d49-18a0-40e1-94e4-c60d2158f915
https://www.bing.com/videos/search?q=videos+where+are+onenote+for+windows+10+files+stored&qpvt=videos+where+are+onenote+for+windows+10+files+stored&view=detail&mid=DA34EE27790C5AE6C296DA34EE27790C5AE6C296&&FORM=VRDGAR&ru=%2Fvideos%2Fsearch%3Fq%3Dvideos%2Bwhere%2Bare%2Bonenote%2Bfor%2Bwindows%2B10%2Bfiles%2Bstored%26qpvt%3Dvideos%2Bwhere%2Bare%2Bonenote%2Bfor%2Bwindows%2B10%2Bfiles%2Bstored%26FORM%3DVDRE- Thank you very much!
- You're welcome. Feel free to reach out if you hit any more OneNote issues 🙂