One employee prefers Google
Hello everyone,
I am facing a dilemma. One employee seems to insist on using Google Docs for their work, and I am concerned about the security of company documents being stored in a location that we cannot administratively secure and the legal ramifications that I *think* come with it.
Unfortunately, I am not receiving much support from management on this issue. People are struggling to see the importance of it or the risk, or I'm simply wrong.
However, we have multiple data security agreements
I am not fulfilling our legal agreements if I am unaware of what documents are being stored off-site or have no control over their multi-factor authentication as just one other example, which our agreements require.
When I expressed my concerns, I received pushback, with some suggesting that we do not know if anything sensitive is being stored there. However, this is precisely the issue at hand?
There are also practical concerns, such as requiring everyone who works with this colleague to use Google Docs to view and edit documents. However, my primary focus is on security, which I am not an expert in.
Do any of you have suggestions on how to address this issue? I appreciate any advice or insights you may have.
I should add they are signing in with their ms work account - and I see we have a google workspace enterprise app(setup long before me). Some users are already in but going forward I disabled further access putting it behind a admin request. Hopefully this is helpful context