Forum Discussion
Microsoft Lists - how to move?
Andre Siregar
It seems that you can download the lists as indicated in this post https://answers.microsoft.com/en-us/msoffice/forum/msoffice_sharepoint/sharepoint-lists-how-to-move-them-from-one-site-to/197ed452-f83d-47a8-b8bd-96f7e6788a30, but it is unclear to me how you can upload them again to the SharePoint site. What is your Excel workaround?
- M365SpecialistMar 05, 2023Brass Contributor
Hi jb_r3d
When I need to upload a list to SPO from an excel spreadsheet, I use the 'Export to SharePoint' feature in Excel. Here's how:- Download the list and open it in Excel.
- Select the entire table.
- Click the 'Table Design' tab.
- In the Export section of the tab, select 'Export Table to SharePoint'
- Enter a name for your list and provide the URL of the SPO site contents you want to send the list to.
If you don't have the Export section in the Table properties yet, you'll need to customise your Excel ribbon. This information from Microsoft should help with that. https://support.microsoft.com/en-us/office/video-customize-the-ribbon-9ce81e05-ecc1-4142-a3e3-1298b37a59c6
This is the best solutions I've found so far, I hope it helps you too.- TxikitingMar 13, 2023Copper Contributor
M365Specialist , if the list has any customization like controlling when a field is hidden or shown, with your process you'll lose it, all custom's will be gone.
This is mentioned above many times.
But thanks anyway.
- bryandibbenMar 18, 2021Copper Contributor
As previously mentioned the 'Export to Excel' seems the only option.
For anyone else, this is how I did it
1. In Microsoft Lists export to Excel (it will be an .iqy file extension)
In Microsoft Lists Export to Excel
2. In Sharepoint site page click new list
In Sharepoint site page click new list
3. Upload your excel file
Create a new list from excel (and upload your excel file)
To finish
Check the column types and choose a new type if the current selection is incorrect.
Check the column types
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I hope this helps
- KatjavKMar 12, 2022Copper Contributor
bryandibben I followed your recommendation however when I tried to import the excel file I received the following error message. Help is much appreciated.
- HelloBenTeohAug 22, 2022Bronze ContributorWhen you do the Export to Excel option, it saves it as a .csv
Before you add it to MS Lists, you'll need to:
- Format the data as a table with headers (open CSV, highlight data, click 'Format as Table' and select 'My table has headers)
- Save as .xls
Create the new list from your .xls file. You'll be prompted to match up the field types