Forum Discussion
Looking for a solution for shared calendar notifications
Hello,
We would like to setup an event calendar so that whenever someone posts a new event, all the members of a particular group receive notifications. The use case is the following:
- many people can insert events in the calendar (and modify them later on)
- a sub-group of people receive notifications whenever something "changes" in the calendar
- that same sub-group can also modify an input entries in the calendar
So far we tried to do this with an outlook shared calendar, but there does not seem to be any way to setup "calendar notifications".
The other way we could work is by sharing some "calendar formated" excel file... But that would eb cumbersome, and we don't event know if there is a way to be notified of changed to the file whis way..
Any help would be greatly appreciated
6 Replies
Hi clepeterd, it looks like a proper task for MS Power Automate flow.
clepeterd Hi there, the most obvious thing I would like to suggest is a Office 365 group. At least I get the impression that it hasn't been set up? Please note that it's not enabled by default so the setting needs to be checked during the set up, or configured within the group settings.
"Send copies of group conversations and events to group members if you want members to receive copies of group messages and calendar items in their own inbox."
https://docs.microsoft.com/en-US/microsoft-365/admin/create-groups/manage-groups?view=o365-worldwide#send-copies-of-conversations-to-group-members-inboxes
ChristianBergstrom Unfortunately, that is not what we want. This has the effect of adding items to both the group calendar and each individuals in the group.
What we need is something really simple:
We have 2 groups of people:
1- A larger group of people who inserts items in the calendar with a description, in our case it is used to plan IT changes.
2 - Another group (Change advisory board) who review/approve/reject those items and modify them
We need group 2 to receive notifications when new items are added/modified/deleted (Only added would be OK) by group 1
If someone has an idea, you are welcome !
clepeterd Hello again, I notice that the requested behavior is a bit different than the initial post. But still, you can achieve this by using Groups/SPO. It's just a matter of how it's configured. We're actually using the same type of process within our organization where all product owners (such as myself) put in changes in a shared calendar (M365 group calendar) up for approval. Beyond this you can also create a Team and/or use Planner for example, that's how we handle all sort of updates and features coming in my own team, that is before they are up for approval in the SPO group calendar.
