Forum Discussion
Looking for a solution for shared calendar notifications
clepeterd Hi there, the most obvious thing I would like to suggest is a Office 365 group. At least I get the impression that it hasn't been set up? Please note that it's not enabled by default so the setting needs to be checked during the set up, or configured within the group settings.
"Send copies of group conversations and events to group members if you want members to receive copies of group messages and calendar items in their own inbox."
https://docs.microsoft.com/en-US/microsoft-365/admin/create-groups/manage-groups?view=o365-worldwide#send-copies-of-conversations-to-group-members-inboxes
ChristianBergstrom Unfortunately, that is not what we want. This has the effect of adding items to both the group calendar and each individuals in the group.
What we need is something really simple:
We have 2 groups of people:
1- A larger group of people who inserts items in the calendar with a description, in our case it is used to plan IT changes.
2 - Another group (Change advisory board) who review/approve/reject those items and modify them
We need group 2 to receive notifications when new items are added/modified/deleted (Only added would be OK) by group 1
If someone has an idea, you are welcome !
clepeterd Hello again, I notice that the requested behavior is a bit different than the initial post. But still, you can achieve this by using Groups/SPO. It's just a matter of how it's configured. We're actually using the same type of process within our organization where all product owners (such as myself) put in changes in a shared calendar (M365 group calendar) up for approval. Beyond this you can also create a Team and/or use Planner for example, that's how we handle all sort of updates and features coming in my own team, that is before they are up for approval in the SPO group calendar.
ChristianBergstrom What is an SPO ?
The problem we have actually, is when someone inserts an item in the shared group calendar, if the change advisory board (Group 2) modifies it (Ex: The description of the change, status, etc) and later the original "poster" change it, we lose the change
Does the people who insert have to be in the group, or do they simply have to "invite" the group...
I don't know if you follow me...
- I believe you have to do some research about SPO (SharePoint Online), Microsoft 365/Office 365 Groups, Teams and maybe Planner as well. Configured properly your required needs can be met.