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Daniel Mare's avatar
Daniel Mare
Copper Contributor
Feb 12, 2020

How do I book a meeting room for an invite that has been sent to me

We use room resource calendars for our room bookings.  Usually we just add the meeting room into the location field or even as a participant and it books the room.   When we get meeting invitations...
Calendar
exchange
office 365
HunterH270's avatar
HunterH270
Copper Contributor
Jul 23, 2024
In 2024 has anyone found a solution to this issue?
MarianoSanz's avatar
MarianoSanz
Copper Contributor
Jul 29, 2024
nope, no easy way... I end up creating a separate meeting to book the room. Then I manually connect the room to the online meeting, we use zoom, so it is a 7-9 digit to be input in a tablet, not the end of the world but with Google calendar it was literally just hitting on "Join". On this, Google calendar does a really good job in comparison, sorry MS.
  • lemm1388's avatar
    lemm1388
    Copper Contributor
    Nov 25, 2024

    This should be an as simple as 'forwarding' the meeting to the the room. Right click> Forward> put in the rooms email address and click forward. 

     

    This does require external processing is setup on the room: https://learn.microsoft.com/en-us/exchange/troubleshoot/calendars/meeting-requests-routed-through-third-party-service-not-auto-processed 

    Set-CalendarProcessing -Identity <name_of_room_mailbox > -ProcessExternalMeetingMessages $True

     

    To see the current state:

    Get-CalendarProcessing -Identity email address removed for privacy reasons | Format-List

     

    • wazzacpt's avatar
      wazzacpt
      Copper Contributor
      Nov 28, 2024

      Hello Lemm1388,

      This method still does not really work. It will only let you forward meetings to the rooms is the organizer is a guest of the tenant.

       

      It would still be a feature request to have Microsoft enable the recipient of a meeting request to select a meeting room through the calendar or scheduling assistant for when external organizer sets up a meeting whether it be an in person or online.

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