Forum Discussion
Help - Office 365 Backup Policy
Can someone please point me to the official O365 backup policy(link/document). I'm interested to know the backup policy for SharePoint sites and OneDrive on Office 365.
Would anyone really take a document purporting to the the ultimate guide to Office 365 backup seriously when the text is so horribly written? https://www.systoolsgroup.com/updates/backup-recovery-policy-office-365/
"Now days, Microsoft Office 365 is the most popular business productivity suite. Around 23 million users are using Office 365 application across the globe. With the help of Office 365 suite, users can work online, share many files or spreadsheets, work from their home or mobile devices. It is the perfect Cloud solution for any business."
The official number for monthly active Office 365 users is 135 million, not "around 23 million." This document is no more than a thinly-disguised attempt to make people believe that they need Office 365 backups. In most case, they don't.
I'm curious why you think companies don't need backup for Office 365? Built-in tools handle things like accidentally delete emails and files, but don't handle things like:
- accidentally or maliciously purging recycled/deleted items.
- well meaning admin deleting or purging things they weren't supposed to
- malicious person gaining unauthorized access to an admin account
- massive ransomware attack that encrypts files stored in Office365
The built in tools are not built to handle these situations.
It might be a true statement to say that most companies will not experience these things, but that's also true of traditional IT and disasters. Yet will still have a DR plan, even though the vast majority of companies will never fire their DR plan in anger.
So why do you believe companies don't need to backup Office 365?
- Microsoft do take backups of sharepoint repositories and if I remember it correctly has backups 14 days back! Regarding encrypted files there is now onedrive restore which functions as a snapshot like service 30 days back! This will soon be available for team sites as well!
There can be a lot of discussions about this subject! There’s cloud to cloud backups which I support more than cloud to on-premises backup solution but overall office 365 contains a lot of security features to protect against abnormal usage and preventing access to people who shouldn’t have access! Keeping your admins to minimum and always use MFA
Is more than recommended! There are features of putting important document on hold! Putting data on-premises both defeats the purpose of the cloud and also puts data at more risk for breachAgreed on the on-premises comments. (Disclaimer: I work for a cloud-to-cloud backup company. But, FWIW, I've specialized in backups for 25 years and always been a fan of cloud-based backup.)
My concern about the built-in Sharepoint backup is that restore is all or nothing, AND it's only the last 14 days. I'm also not sure what the SLA is there (RTOs RPOs). It seems very similar to the built-in Salesforce backup that Salesforce will tell you is an absolute last resort. From a backup perspective restoring your entire environment because a part of it is damaged has never been a good idea.
The Onedrive restore features handles the last 30 days. If the thing you're trying to fix is over 30 days old, you're out of luck.
- Yeah! You have to put things into perspective and think about it really! In some situations I guess that’s a good option doing a cloud to cloud backup! But most scenarios I don’t really think so! You have the 2 step recycle bin for for files, versioning for content within files and restore for the library in case of disaster or a night out coming home and doing some work! Last resort the MS backup!
Very important document could be set on hold Or set as record
Together with good security measures this will do well enough for most people
Adam
