Forum Discussion
Creating a Department shared Calendar in Office 365?
Hello,
I'm fairly new to Office 365.
I have been asked my a department head to create a shared calendar that the whole department can use (view, edit, etc...).
It seems like there are a couple of ways to do this, but I want to know the best way or what does Microsoft recommend? Do I create a group then add users/members to it or do I create a new mailbox then add users/members to it as well?
finsfree Office 365 Group - and add members to it . Simple and Best !!
- Multiple users can access a Group mailbox, just as they would a shared mailbox.
- A Group mailbox can be used as a single point of email contact for a team or group of users, just as a shared mailbox can be.
- Users can send-as or send-on-behalf of a Group mailbox, just as they would a shared mailbox.
- Emails sent to Groups and shared mailboxes are preserved for historical reference, unless deleted by a user.
Office 365 Groups have additional features that shared mailboxes do not.
- Users (members) can subscribe to receive a copy in their own mailbox of the emails sent to the Group mailbox, which makes Groups work in a similar manner to distribution lists.
- Groups include additional collaboration apps and resources such as a SharePoint team site, OneNote notebook, Planner, and Teams.
- Groups have a guest access model for external collaboration that shared mailboxes do not.
- Groups have connectors for integrating other applications.
However, shared mailboxes have some capabilities that may make them more suitable to teams than Groups.
- Shared mailboxes can have sub-folders in the mailbox, whereas Group mailboxes can't.
- Shared mailboxes have more granular permissions available than Groups do.
If the data you expect to have in Shared Mailbox may be more in size lets say 50 gigs . then there is an additional cost of License as Shared Mailboxes are free to use only upto 50 GB.
Cheers !!
Ankit Shukla
- Not sure I agree with Office 365 group being the best :). Office Groups adds a whole lot of extra "Features" and settings and messages that can confuse users without the proper training.
I still prefer SharePoint calendars but you do have Mac limitations with Outlook sync, but other than that they work fairly well.
You also can use just a standard Shared calendar setup in Outlook for this as a resource too.
Do you guys utilize SharePoint already, or Teams? etc?ChrisWebbTech Its all about adaption Chris, be it a SharePoint Calendar or an Office 365 Group. BTW Office 365 have more dynamic features & keep adding comparing to SharePoint calendars.
Define "best" way for you? What are the specific requirements? For example, will it need to be available on mobiles? As a webpage? How granular you want the permissions?
