Forum Discussion
Creating a Department shared Calendar in Office 365?
finsfree Office 365 Group - and add members to it . Simple and Best !!
- Multiple users can access a Group mailbox, just as they would a shared mailbox.
- A Group mailbox can be used as a single point of email contact for a team or group of users, just as a shared mailbox can be.
- Users can send-as or send-on-behalf of a Group mailbox, just as they would a shared mailbox.
- Emails sent to Groups and shared mailboxes are preserved for historical reference, unless deleted by a user.
Office 365 Groups have additional features that shared mailboxes do not.
- Users (members) can subscribe to receive a copy in their own mailbox of the emails sent to the Group mailbox, which makes Groups work in a similar manner to distribution lists.
- Groups include additional collaboration apps and resources such as a SharePoint team site, OneNote notebook, Planner, and Teams.
- Groups have a guest access model for external collaboration that shared mailboxes do not.
- Groups have https://support.office.com/en-gb/article/Connect-apps-to-your-groups-in-Outlook-ed0ce547-038f-4902-b9b3-9e518ae6fbab?ui=en-US&rs=en-GB&ad=GB for integrating other applications.
However, shared mailboxes have some capabilities that may make them more suitable to teams than Groups.
- Shared mailboxes can have sub-folders in the mailbox, whereas Group mailboxes can't.
- Shared mailboxes have more granular permissions available than Groups do.
If the data you expect to have in Shared Mailbox may be more in size lets say 50 gigs . then there is an additional cost of License as Shared Mailboxes are free to use only upto 50 GB.
Cheers !!
Ankit Shukla
I still prefer SharePoint calendars but you do have Mac limitations with Outlook sync, but other than that they work fairly well.
You also can use just a standard Shared calendar setup in Outlook for this as a resource too.
Do you guys utilize SharePoint already, or Teams? etc?
ChrisWebbTech Its all about adaption Chris, be it a SharePoint Calendar or an Office 365 Group. BTW Office 365 have more dynamic features & keep adding comparing to SharePoint calendars.
- Not saying it's not a solution, just depending on the situation Groups are meh. And honestly, I don't see them getting expanded on much going forward. I think they are more confusing for most users than using existing calendars. Hence why I asked if they used SharePoint or Teams already, if not then Training the Office 365 Groups method probably the route to go, but there are some variables here.
Thanks for the great feed back BTW.
What I am looking for is a way to share a department calendar with about 200 users. I would also appoint a few select people to be the ones to administer the calendar (add events, delete, etc...). I am thinking only 5 people would be the admins of this calendar. The rest would only need to view it. I want the calendar to just automatically show up in their office 365 outlook.
Yes, the users also have smart phones as well.
I would like to keep it as simple as possible so I thing Sharepoint & Teams is out. These people are like robots and don't really care about learning something new.
