Forum Discussion
Bookings Page not sending confirmation emails to customers
Hello,
I am the main technician for my company's service desk. We have a Bookings page, but any time anyone books a time slot, they receive a message indicating that they will receive a confirmation email, but no email comes to them. In the settings, it shows the checkbox to send a confirmation email is checked.
I have also looked in Exchange Admin and run a message trace and cannot find any confirmation email sent to myself or other testers.
In Bookings, I have unchecked the confirmation email checkbox, saved, checked, saved, and tested - same result. Additionally, this Bookings page is only for internal users, and all of them are 'customers' with their full organization email address.
In researching, I found that there was mention of the Bookings needing to have an Exchange account as a shared mailbox, which I do not believe we have - when I search the email that confirms for me that someone has booked with me, it is a long string of seemingly random letters and numbers with an internal domain address. I have also tried searching in Exchange Admin for 'IT' 'Service Desk' 'Service', and 'Desk', none of which have any results under Mailboxes (which would include shared mailboxes).
Any advice/suggestions would be greatly appreciated.
Screenshot:
1 Reply
The problem appears to stem from the way Microsoft Bookings manages its underlying mailbox. Each Bookings calendar is associated with a hidden Exchange Online mailbox, typically identified by a randomly generated string address. This mailbox is responsible for sending confirmation and reminder emails. If the mailbox has not been correctly provisioned or licensed, confirmation emails will not be delivered to customers even when the “Send confirmation email” option is enabled.
https://learn.microsoft.com/en-us/exchange/recipients-in-exchange-online/manage-resource-mailboxes
https://learn.microsoft.com/en-us/answers/questions/5305069/microsoft-bookings-problems
https://learn.microsoft.com/en-us/answers/questions/2284702/not-receiving-confirmation-email