Forum Discussion
Best practices for Power Automate with service account
- Create new Flows or import existing Flows into the Service Account
- Share the Flows with the Authors (so they can update the Flows from their own account but it continues to run as the Service Account)
- email will come from the Service Accounts email address
that going with service account to run flow requires us to acquire and assign per flow license. Is it correct?
- As I understand it, yes 1 per flow license is required for each flow running under a service account.
SteveKnutson I disagree here, Steve.
The article states:
"The service account is used by many users. In this case, it is recommended to assign a per flow license to the flow to ensure any new users adding to the account are automatically compliant."
(Source: https://docs.microsoft.com/en-us/power-platform/admin/power-automate-licensing/faqs#i-have-multiple-flows-running-under-a-shared-service-account-what-licenses-do-i-needIt looks like a recommendation to make Microsoft licence compliance easier but it doesn't seem like a strict functional requirement that will block you.
Meaning that it shouldn't break your flows if you don't follow it, it seems to be worded as a recommendation, not a rule.
But I might be wrong, haven't traversed this yet. Keen to hear from someone who actually went down this path and has a solution in production that goes through this scenario- This is really a concern. What about flows running once a week or even less? It's convenient to have service accounts running flows to reduce disruption and simplify management. It's a non-sense to force something like this
- I agree if you have low frequency flows, the it could get expensive.
Per Flow Licensing costs are here. 5 Flows for $US100/month.
https://powerautomate.microsoft.com/en-us/pricing/
LogicApps have a consumption pricing model that can be very low cost for low frequency flows.
https://azure.microsoft.com/en-us/pricing/details/logic-apps/
Still very cheap in comparison to other workflow solutions
